What are the responsibilities and job description for the Administrative Coordinator- Zicklin School’s Office of the Dean position at The City University of New York?
POSITION DETAILS
"At Baruch College we believe that student success is everyone’s responsibility”
The Zicklin School of Business at Baruch College is one of the largest business schools in the U.S., with more than 210 full-time and 500 part-time faculty members who serve more than 15,000 students in its undergraduate, graduate, and doctoral academic programs. The School also employees more than 70 full-time staff members as well as a large number of part-time staff members who support its daily operations.
The Zicklin School is seeking a qualified individual for the position of Administrative Coordinator in the Zicklin School’s Office of the Dean. Reporting to the Academic Administrative Manager, this position will assist in the management of faculty personnel actions, maintaining of faculty records, and various administrative duties.
In addition to the duties outlined in the CUNY Title Overview, tasks will include, but are not limited to:
Bachelor's Degree required.
Must be a current CUNY employee.
Preferred Qualifications
Supports projects, initiatives, and activities that impact an academic or administrative department.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
Compensation And Benefits
$48,647- $54,725; Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
How To Apply
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must attach a resume and cover letter.
CLOSING DATE
November 30, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
31405
Location
Baruch College
"At Baruch College we believe that student success is everyone’s responsibility”
The Zicklin School of Business at Baruch College is one of the largest business schools in the U.S., with more than 210 full-time and 500 part-time faculty members who serve more than 15,000 students in its undergraduate, graduate, and doctoral academic programs. The School also employees more than 70 full-time staff members as well as a large number of part-time staff members who support its daily operations.
The Zicklin School is seeking a qualified individual for the position of Administrative Coordinator in the Zicklin School’s Office of the Dean. Reporting to the Academic Administrative Manager, this position will assist in the management of faculty personnel actions, maintaining of faculty records, and various administrative duties.
In addition to the duties outlined in the CUNY Title Overview, tasks will include, but are not limited to:
- Assisting in the collection, maintenance, and dissemination of information and documents for Zicklin faculty records, including workload reporting forms, multiple position reports, and personnel and budget (P&B) action records.
- Assisting faculty members with personnel (P&B) case preparation, including one-on-one consultation, advisement, and review of materials to be uploaded.
- Ensuring all personnel action cases meet the required format as established in the P&B policy.
- Working closely with the academic departments in the Zicklin School of Business on adjunct faculty personnel actions (e.g., multi-year appointments, reappointments and non-reappointments)
- Maintenance of faculty records in the Zicklin School’s Office of the Dean.
- Assisting daily operations of all faculty administration and management in the Zicklin School.
Bachelor's Degree required.
Must be a current CUNY employee.
Preferred Qualifications
- Prior experience with CUNY faculty personnel actions
- Prior experience with CUNYFirst, Interfolio, and Qualtrics
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
Compensation And Benefits
$48,647- $54,725; Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
How To Apply
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must attach a resume and cover letter.
CLOSING DATE
November 30, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
31405
Location
Baruch College
Salary : $48,647 - $54,725
