What are the responsibilities and job description for the Administrative Coordinator - Office of Student Affairs position at The City University of New York?
POSITION DETAILS
Reporting to the Administrative Manager, along with the CUNY Title overview, the Administrative Coordinatorwill perform the following duties:
Bachelor's Degree required.
Preferred Qualifications
Supports projects, initiatives, and activities that impact an academic or administrative department.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
Compensation And Benefits
$50,500- $56,720, Salary commensurate with education and experience
CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
How To Apply
Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 31781.
Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).
Incomplete applications will not be considered.
Please Include
CLOSING DATE
The search will remain open until the position is filled. The committee will begin reviewing complete applications on XXXX. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31781
Location: Hunter College
Reporting to the Administrative Manager, along with the CUNY Title overview, the Administrative Coordinatorwill perform the following duties:
- ProvideadministrativesupporttodepartmentsandprogramswithintheDivisionofStudentAffairs, with a particular focus on the Office of Student Conduct and the Student Care Team.
- Run and maintain reports needed for decision making by departmental leadership.
- Follow upwithseveralpartieson ongoing/ pending tasks and assignments toensurecompletionand adherence to deadlines.
- Maintain and updateconfidentialdatabases,records,files,andlistsonstudentsand personnel.
- Draft and distribute correspondence on sensitive and confidential matters.
- Assist with the coordination ofdepartmentalhiringneeds, payrollfunctions, accounts payable and purchasing.
Bachelor's Degree required.
Preferred Qualifications
- Excellent writing, editing, organizational, interpersonal and presentation skills
- Great attention to detail
- Proficiency in Microsoft Office, Excel, competency with digital and/or web-based tools, analytical and statical research and reporting
- Ability to prioritize competing tasks in a deadline driven environment with time constraints
- Ability to spot errors and provide potential solutions
- Ability to uphold strict confidentially and adhere to regulations
- Commitment to the values of public liberal arts education and appreciation for a diverse and fast paced work environment
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
Compensation And Benefits
$50,500- $56,720, Salary commensurate with education and experience
CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
How To Apply
Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 31781.
Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).
Incomplete applications will not be considered.
Please Include
- cover letter or statement of scholarly interests
- curriculum vitae/ resume
- names and contact information of 3 references
CLOSING DATE
The search will remain open until the position is filled. The committee will begin reviewing complete applications on XXXX. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31781
Location: Hunter College
Salary : $50,500 - $56,720