The City of Galesburg seeks interested applicants to fill a part-time Administrative Assistant position in the Recreation Office in the Department of Parks and Recreation. This position is capped at 999 hours annually (approximately 20 hours per week) and is paid $17 per hour.

There are no benefits associated with this position. The pay range for this position is $17-$19.50 per hour.

This position works set hours: Monday - Friday, 9:00 AM - 1:00 PM or 1:00 - 5:00 PM. No work is typically required on the following holidays: New Year's Day, MLK Jr Day, Good Friday, Memorial Day, Fourth of July, Labor Day, Veterans Day, Thanksgiving, Black Friday, Christmas Eve, or Christmas Day.

Our ideal team member will have prior office experience and a drive to bring fun to our community. This position can include some field time assisting with special events, nature programs, or additional program areas based on skill set.

General Descripton

As a member of the support team, this position will be key to the success of the Recreation Division. The applicant will work closely with other members of the Recreation Division to ensure accurate communication, follow-through, and excellent service to our guests and staff. The applicant must have strong attention to detail, as this position is responsible for proofreading for the division and serves a key role on the marketing team.

Essential Duties of the Position

• Customer service - daily interaction with guests via email, phone, and in person
• Money management – money- handling, completing transactions and registrations, assisting with daily deposits
• Marketing - creates fliers for a variety of programs and services, assists with scheduling for social media posts, online calendars, and advertising
• Maintains a healthy, clean, and safe work environment
• Maintains good public relations and effective communications
• Manages details of day-to-day operation, including following up on phone calls/emails, ensuring scheduling is correct in the registration system, etc.
• Performs other duties as assigned

Minimum Requirements

• CPR, AED, and First Aid certification within three months of hire
• Applicants must be 18 years of age or older
• Valid driver’s license
• Experience with maintaining social media pages for business
• Experience with basic flier designs on Canva
• Experience with digital newsletter creation
• Experience with basic website editing
• Experience with timeclock scheduling software
• Experience with SmartRec or related recreation software
• Other management experience
• Other program experience

Required Skill and Ability

The successful applicant must possess the skills or ability to:

• Retain information from training & applying to new situations
• Balance working independently & seeking input on situations from team members
• Read, write, and understand the English language
• Read, interpret, and apply policies and procedures
• Pay attention to details (excellent proofreader)
• Comply with all City and Departmental safety rules and policies
• Maintain excellent customer service skills - both in-person and on the telephone
• Be proficient with Microsoft Word or Google Docs, and Microsoft Excel or Google Sheets
• Be proficient with Gmail
• Establish and maintain positive relationships with the public and co-workers
• Perform moderate recreational activity in an outdoor environment
• Maintain required certifications for the position
• Lift 30-50lbs

How to Apply

To apply, all applicants must complete and submit an electronic application for employment through the City’s website at:
https://forms.ci.galesburg.il.us/Forms/jobapp

To receive full consideration, applications should be submitted as soon as possible. Recruitment will continue until the position is filled.