Assistant City Clerk

The City offers a competitive comprehensive benefits package, including 2 weeks paid vacation, 3 weeks of sick leave, and 11 paid holidays. Health, dental, and vision insurance (employee and family) are effective the first day of employment. The City offers two contributory Defined Benefit pension plans. Hybrid telework arrangements may be available.

At The City of Frederick, we value diversity and the respect, engagement, and productivity an inclusive environment produces. We seek to consistently improve internal and external customer satisfaction, innovate, and expand capability of services, and be a government that practices equality, equity, and fairness. We invite you to bring your skills, abilities, and knowledge to The City of Frederick and be a valued addition to a workforce that we know is our greatest asset. 

Frederick is a progressive, richly diverse, and authentically charming city. Recognized as one of the best places to live in Maryland, Frederick is surrounded by mountain views and centrally located about 45 miles north of Washington D.C. and 45 miles west of Baltimore, MD.

The Assistant City Clerk performs a variety of administrative duties to assist the City Clerk in processes associated with the consideration and passage of municipal legislation. In addition, the assistant clerk will provide substantial support in the area of document execution and retention. The incumbent will be sufficiently familiar with all responsibilities of the Office of the Clerk to assume the role of the City Clerk during short-term absences. Success in this position requires the possession of strong organizational skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•Provides administrative support to City Clerk in preparation of agendas and packets of supporting documentation for all regular, special, and closed session meetings of the City Council.

•In the absence of the Clerk, attends meetings of the City Council and prepares minutes.

•Assists with execution, distribution and archiving of City documents.

•Facilitates approval and execution of all official City documents.

•Coordinates City board and commission appointments.

•Attends and records minutes of City Council meetings as assigned.

•Provides administrative support to ensure that ordinances, resolutions, and all other City documents are accurately executed, distributed, and archived.

•Assists with cataloging and maintenance of all municipal records, in both electronic and paper format.

•Assists with research and response to requests for information from elected officials, City staff, the public, other municipalities, state officials, and state and federal legislative offices.

•Provides administrative assistance in support of election preparation and process.

•Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND/OR EXPERIENCE:

•High school diploma or equivalent.

•Three (3) years of responsible executive or administrative support experience.

•Experience transcribing accurate meeting notes.

•Experience working independently and under strict deadlines.

REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):

•Thorough knowledge of office practices, procedures and equipment.

•Intermediate computer skills, including proficiency in Microsoft Office Suite (particularly Word, Excel, and Outlook).

•Attention to detail and accuracy.

•A thorough knowledge of business English, spelling, and record keeping procedures.

•Ability to communicate courteously, effectively and diplomatically in both oral and written form.

•Ability to prioritize work and meet deadlines.

•Ability to maintain confidentiality.

•Ability to establish and maintain effective working relationships with elected officials, City staff and the general public.

•Ability to occasionally work outside regular hours to attend meetings.

OTHER DESIRABLES:

•Experience in governmental operations—preferably municipal government.

•Notary Public Commission.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to move about in an office type setting, to remain in a stationary position for extended periods of time, to compile and retrieve information from computers, phones, etc., to draft and write, to handle paperwork and position self in the course of work. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee typically performs work indoors in an office setting.

Salary : $70,265 - $77,292