Executive Assistant

The City of Cedar Park

The Position

Essential Job Duties & Responsibilities

• Provide executive-level administrative support to the City Manager’s Office and as directed to the Mayor, City Council, and department leaders and routinely demonstrate judgement, discretion, and diplomacy in all communication interactions.
• Manage complex and dynamic calendars for multiple executives, including scheduling, event coordination, agenda preparation, workforce meetings, and prioritization of commitments.
• Serve as a trusted and reliable point of contact for internal staff, City Council, community members, and external stakeholders demonstrating professionalism, tact, and political and organizational awareness across all modes of communication.
• Prepare and handle correspondence, reports, and public inquires on behalf of the City Manager’s Office ensuring accuracy, tone, and format reflect the City’s professional standards through the appropriate communication channels (email, written, phone calls, or in-person) based on context.
• Coordinate and manage all logistics, materials, and follow-up related to CMO and City Council events, meetings, workshops, retreats, workforce events, conferences, public hearings, and special ceremonies.
• Assist the City Manager’s Office in scheduling requests or logistics for the Mayor, elected officials, or department leaders in accordance with established procedures.
• Plan and oversee travel arrangements, ensuring comprehensive travel itineraries, reservations, transportation, and detailed expense documentation in compliance with City policies.
• Maintain security and confidentiality of all print and digital filing systems.
• Process purchase orders, invoices, and expense reports; will assist with budget preparation and tracking.
• Monitor and replenish office supplies, equipment, and special orders.
• Research, compile, and analyze data to support decision-making.
• Prepare, review, and revise documents, reports, and presentations for meetings and external communication ensuring accuracy and consistency.
• Assist with special projects and actively participate in committees as needed.
• Track and monitor deadlines for various projects and initiatives, following up on action items to ensure tasks are completed on schedule.
• Uphold a high standard of confidentiality, trust, and professionalism in all duties representing the City Manager’s Office.
• May perform other related duties as assigned.

Acceptable Experience, Training, Certifications and Licenses

• Associate’s degree or the equivalent with coursework in business, communications, public administration or political science or a related field.
• Five (5) years of progressively responsible administrative experience, with at least three (3) years supporting senior or executive leadership.
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

• City policies, procedures, and organizational functions.
• Executive administrative practices, office management, and records retention.
• Data collection and reporting methods.
• Business correspondence and standard office procedures.
• Protocols for interacting with elected officials in a council-manager government environment.

• Delivering excellent customer service with professionalism and tact.
• Managing calendars, schedules, and correspondence with accuracy and attention to detail.
• Operating standard office equipment and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Communicating clearly and effectively, both orally and in writing.
• Exercising sound judgment and discretion in handling confidential information.

• Demonstrate political and organizational awareness, trust, and professionalism in all interactions.
• Establish and maintain cooperative working relationships with City leadership, staff, and community stakeholders.
• Prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Interpret and apply City policies, ordinances, and administrative procedures.
• Work independently with minimal supervision while maintaining alignment with executive direction.

• May sit, stand, or walk for extended periods during standard office and meeting activities.
• Occasionally stoops, bends, reaches, and lifts or carries materials and equipment up to 25 pounds.
• Uses hands and fingers to handle, operate, or manipulate office materials, computers, and related equipment.
• Requires visual acuity to read printed materials, computer screens, and detailed documents.
• Communicates clearly and effectively in person, by telephone, and during group discussions.

• Work is performed primarily in a standard office setting with moderate noise levels and frequent interaction with staff, City Council members, and the public.
• Position requires professionalism and discretion when managing confidential information or engaging with elected officials.
• Regular and predictable attendance is essential to the role.
• May occasionally work evenings or weekends to support City Council meetings, community events, or special projects.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The City of Cedar Park complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities.

Supplemental Information

APPLICATION PROCESS
Please submit your application as soon as possible to ensure you are considered for this position. Upon receipt, resumeswill be screened in relation to the criteria outlined in this posting. Candidates selected for interview will be contacted byhiring manager. For consideration, please apply online
https://www.cedarparktexas.gov/

Equal Opportunity Employer
The City of Cedar Park is an Equal Employment Opportunity (EEO) employer. As an EEO employer, the City will conduct its staffing activities, selection, promotion, demotion, transfer, training, and separation in accordance with Federal, State, and Local EEO laws and regulations as they affect the City. The City of Cedar Park will not discriminate against any applicant or employee based on race, color, national origin, sex, age, religion, veteran status, or disability.

The City of Cedar Park strives to provide the best quality of life for its employees, the City provides a number of opportunities for all regular full-time employees to participate in group medical, dental, life insurance and long-term disability programs. Retirement options are provided by the Texas Municipal Retirement System (TMRS). Other programs such as paid vacation time, deferred compensation and educational assistance are also offered. Click here to view our benefits.