What are the responsibilities and job description for the Supv, Provo MTC Admin Services position at The Church of Jesus Christ of Latter-day Saints?
Job Description
Provide MTC senior management with high quality administrative staff support. Supervise MTC administrative staff to achieve highest standards of quality. Manage performance, professionalism, and services provided by the administrative staff, continually increasing their efficiency and effectiveness. Coordinate all office administrative functions, MTC events, operational committees, and related services as required. Train administrative staff to ensure they possess the required skills, knowledge, and attitude to perform their assigned work. Disseminate information to help implement management strategy and policy decisions efficiently, accurately, and quickly.
Responsibilities
QUALIFICATIONS
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
Provide MTC senior management with high quality administrative staff support. Supervise MTC administrative staff to achieve highest standards of quality. Manage performance, professionalism, and services provided by the administrative staff, continually increasing their efficiency and effectiveness. Coordinate all office administrative functions, MTC events, operational committees, and related services as required. Train administrative staff to ensure they possess the required skills, knowledge, and attitude to perform their assigned work. Disseminate information to help implement management strategy and policy decisions efficiently, accurately, and quickly.
Responsibilities
- Provide senior level administrative support to Provo MTC Manager of Operations. Anticipates need and support project work, budget management, perform research, and compile complex data and information.
- Manage correspondence received by Provo MTC Manager of Operations and manage their schedule.
- Supervise administrative staff by means of management model, assigning and monitoring workload, holding staff meetings, one-on-one meetings with staff members, performing regular performance evaluations, preparing training plans, and participating in disciplinary actions.
- Coordinate projects and logistical needs, event planning, and operational committees. Prepare/edit presentations and documents.
- Train by developing, presenting, implementing processes and policies for administrative staff.
- Other duties as assigned.
QUALIFICATIONS
- Bachelor's Degree
- 4 years administrative or related experience
- Comprehensive administrative support working knowledge
- Experience setting priorities and supervising other people. Experience with performance management and team building.
- Communicate professionally in writing and verbally.
- Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
- Provide advanced research, analytical, and data summation support.
- Proactively anticipate needs and think strategically.
- Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.
- Problem solve and resolve complex conflict and problems through sound decision making.
- Organize and prioritize work and needs.
- Coordinate projects and events effectively.
- Operate and maintain standard office equipment.
- Interact and work with others in a productive and professional way.
- Work with discretion, confidentiality, and integrity.
- Train, mentor, and lead the work of others.
- To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
- Broad knowledge of the organization's structure, functions, and key personnel
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
