Administrative Legal Assistant

Company Description

THE CHOU FIRM, APC is a boutique real estate civil litigation law firm seeking a reliable, detail-oriented part-time Administrative Assistant, with the potential to grow into a full-time position for the right candidate. This is an excellent opportunity for someone who has some experience in real estate and legal work and is eager to grow, learn, and become an integral part of a close-knit team.

Role Description

This is a on-site role for a Legal Administrative Assistant located in Arcadia, CA. The Legal Administrative Assistant will be responsible for managing legal documents, supporting attorneys with administrative tasks, preparing and organizing legal paperwork, scheduling meetings, and maintaining communication with clients. The role also involves maintaining an organized office environment and providing general administrative support to the team. We value professionalism, accountability, and culture fit just as much as experience. We are willing to train the right candidate who demonstrates strong work ethic, curiosity, and commitment.

Qualifications

• Proficiency in Legal Document Preparation and a foundational understanding of legal processes;
• Strong Administrative Assistance and Organization Skills to manage multiple tasks efficiently;
• Excellent Communication skills for client interaction and team collaboration;
• Attention to detail and the ability to work accurately under deadlines;
• Prior experience in a legal or administrative role is a plus;
• Proficiency with office software such as Microsoft Office and legal research tools.

Job Duties

• Answer and direct phone calls in a professional manner;
• Client Intake;
• Greet clients and visitors and manage reception duties;
• Handle client intake and maintain accurate records;
• Open, close, and maintain physical and electronic client files;
• Scan, copy, file, and organize documents;
• Process incoming and outgoing mail, deliveries, and correspondence;
• Maintain attorney and firm calendars;
• Calendaring deadlines, scheduling appointments, and coordinating meetings;
• Track deadlines and follow up on time-sensitive matters;
• Contacting courts, vendors, and other third parties;
• Assisting with billing, processing invoices, and payments;
• Order office supplies and coordinate with vendors;
• Support attorneys and staff with day-to-day operational needs; and
• Ensure office systems, files, and workflows remain organized and efficient.

Ideal Candidate

• Punctual and dependable;
• Independent, yet a team player who enjoys collaboration;
• Studious and eager to learn, open to training and feedback;
• Professional, friendly, and comfortable interacting with clients and vendors; and
• Someone who genuinely wants to be part of a firm long-term and contribute to a positive workplace culture.

Preferred Qualifications

• Prior experience in real estate and/or prior experience in a law firm or legal environment;
• Proficiency with standard office software Microsoft (Word, Excel) and legal management systems;
• 75 WPM; and
• Must possess a valid driver’s license, current vehicle registration, and have access to a reliable, working vehicle.

Compensation and Benefits

• Hourly pay is dependent on experience ($22-26/hour).
• Benefits available upon completion of the initial probationary period.

How to Apply

Interested candidates should email the following to alina@thechoufirm.com.

1. Cover letter briefly explaining your interest and relevant experience.

2. Resume highlighting education and professional background.

3. At least two professional references.

Pay: $22.00 - $26.00 per hour

Experience:

• Law office: 1 year (Preferred)
• Real estate administrative: 1 year (Preferred)

Ability to Commute:

• Arcadia, CA 91006 (Preferred)

Work Location: In person

Salary : $22 - $26