Project Administrator

Project Coordinator

Residential & Commercial Constructio

nJoin a growing construction team that values collaboration, communication, accountability, and long-term career growth. We are seeking a highly organized and detail-oriented Project Coordinator with experience supporting both commercial and residential construction projects from preconstruction through closeout

.This role is ideal for someone who thrives in a fast-paced environment, understands construction operations, and has strong experience with AIA billing (G702/G703), document control, subcontract coordination, and project administration

.The ideal candidate will be proactive, organized, and capable of supporting multiple active projects while working closely with Project Managers, Superintendents, subcontractors, and vendors

.
Key Responsibilitie

s:
Project Coordination & Document Cont

• rolSupport Project Managers and Superintendents throughout all phases of construction projects from startup through closeo
• ut.Manage and maintain project documentation including drawings, specifications, permits, ASIs, submittals, RFIs, change orders, and closeout documen
• ts.Track drawing revisions and maintain current document logs to ensure field teams are working from the latest pla
• ns.Organize and archive project files in accordance with company procedur

es.
Subcontractor & Vendor Coordina

• tionAssist with preparation and tracking of subcontracts, purchase orders, vendor agreements, and subcontractor corresponde
• nce.Coordinate warranties, compliance documents, and required project documentation from subcontractors and vend
• ors.Support communication between project teams, vendors, architects, and field person

nel.
RFIs, Submittals & Meeting Coordin

• ationCoordinate and track the full submittal and shop drawing process to ensure timely review and appro
• vals.Assist with drafting and managing RFIs alongside Project Managers and field t
• eams.Maintain accurate RFI logs, submittal logs, and project tracking rep
• orts.Prepare and distribute meeting agendas and meeting minutes for project coordination meet

ings.
Billing & Administrative S

• upportAssist with monthly AIA billing preparation (G702/G703 required) and payment applica
• tions.Support billing reconciliation, job cost tracking, and month-end project accounting activ
• ities.Perform billing versus job cost analysis in coordination with accounting and project management
• teams.Provide additional administrative support to ensure project timelines and workflows remain on

track.
Qualifi

• cationsExperience supporting both commercial and residential construction projects is re
• quired.Strong knowledge of construction operations, project coordination, and document control pro
• cesses.AIA billing experience is required, including G702/G703 kno
• wledge.Understanding of job costing, project accounting, and billing reconcil
• iation.Proficienc
• y with:
• ProcoreS
• age 300Microsoft Offic
• e Sui
• teExcelD
• ocuSignStrong communication skills with the ability to work effectively with field teams, subcontractors, vendors, and c
• lients.Highly organized with strong attention to detail and the ability to manage multiple priorities simultan
• eously.Ability to thrive in a fast-paced construction envir

onment.
Preferred Ba

• ckgroundExperience working on high-end residential and/or ground-up commercial projects pr
• eferred.Experience supporting multiple active projects simultaneously is highly

desired.
Compensation &

• BenefitsSalary range- $65,000- $90,0
• 00.00 DOEFull-time op
• portunityBenefits package
• availableLong-term growth potential within a stable and growing construction org