What are the responsibilities and job description for the Accounting Support Associate position at THE CHEFS GARDEN INC?
Over the last 35 years, we’ve worked hard to build The Chef’s Garden. It’s a unique niche - home to creativity, innovation, a commitment to excellence, and some of the best produce in the world.
What started as a small family farm has grown to include many more people - still family nonetheless. We’re humbled that you’d consider joining us in the work that we do.
The Part time (20-25 hours per week) Accounting Support Associate will provide vital support to the accounting department. This role is responsible for assisting with various accounting tasks, ensuring accuracy, and maintaining financial records. The ideal candidate will be proactive, eager to learn, and comfortable handling a variety of accounting-related duties.
Essential Duties and Responsibilities
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Accounts Payable (AP) – Data Entry
- Enter vendor invoices into the accounting system accurately and timely
- Verify pricing, quantities, and approval signatures
- Prepare payments (checks, ACH, or wire) according to payment terms
- Maintain vendor records and resolve invoice discrepancies
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Accounts Receivable (AR) – Collections
- Monitor outstanding customer balances and aging reports
- Contact customers regarding past-due invoices via email
- Record incoming payments and apply them to the correct invoices
- Investigate and resolve payment discrepancies
- Maintain accurate customer account records
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Purchase Order (PO) Entry
- Create and enter purchase orders based on department requests
- Ensure correct vendor information, pricing, and quantities
- Track PO approvals and maintain purchasing documentation
- Coordinate with receiving and AP to ensure proper invoice matching
- Any and all other duties as assigned
Qualifications
- Experience with Accounting software, Microsoft Business Central a plus
- Microsoft Excel experience
- Data entry accuracy
- Excellent communication skills
- Detail oriented with good organization and record management skills
Expectations
- Approach your role in ways that align with the core values of The Chef’s Garden.
- Service-mentality: People always come first
- Do things the right way: Commit to the extra step, minute, or method that leads to excellence
- Commit to Quality: Care about the work that you do
- Help others where necessary and ask for help when needed.
- Develop an understanding of the way that your role contributes to the larger mission of The Chef’s Garden: To grow exceptional vegetables, care for each other and the land, and inspire a vegetable-forward future
At The Chef's Garden, equal talent will always get equal opportunity.
We are a drug-free workplace. Background check and drug test required.