What are the responsibilities and job description for the Office Administrator & Marketing Assistant position at The Charles Realty?
Now Hiring: Office Administrator & Marketing Assistant
Newbury Street, Back Bay | In-Office | Full-Time (M–F, 9–5)
About Us:
The Charles Realty is a boutique real estate firm located on Newbury Street in Boston’s Back Bay. For over 40 years, we’ve helped buyers, sellers, and renters navigate Boston’s competitive real estate market with confidence. Our team of seasoned professionals is collaborative, fast-paced, and deeply passionate about what we do.
We’re seeking a highly organized, reliable, and detail-oriented Office Administrator & Marketing Assistant. This is an in-person, full-time role (M-F, 9-5)
Position Overview:
Your primary responsibility will be managing the office and supporting the team with administrative tasks, as well as assisting with marketing duties, making this a unique opportunity to flex your creative side as well. Real estate experience is not required, but strong communication skills, resourcefulness, and a sharp eye for detail are essential.
Administrative Responsibilities:
- Serve as the first point of contact for walk-ins and phone inquiries
- Communicate with agents daily via email and GroupMe
- Coordinate errands such as keys, lunches, drop-offs, etc.
- Handle incoming/outgoing mail, packages, and local bank deposits
- Keep the office tidy and well-stocked (kitchen, supply closet, conference room)
- Manage scheduling, meetings, and shared calendars
- Make copies, scan documents, and assist with MLS input
- Track, organize, and reorder office supplies as needed
- Maintain a positive, welcoming, and professional office atmosphere
Marketing Support:
- Assist with creating and editing property brochures, social media posts, and flyers
- Social media management & agent support
- Update email templates and send email marketing blasts
- Event planning and promotion
- Prepare presentations and branded materials
- Organize and manage contact databases and mailing lists
What We Are Looking For:
- Past administrative or front office experience (real estate a plus)
- Excellent organization, time management, and communication skills
- Strong ability to prioritize, multitask, and work independently
- A friendly, professional, and proactive attitude
- Familiarity with:
Microsoft Office & Excel
Google Suite
Canva and/or Adobe InDesign & Photoshop
Constant Contact (or similar email tools)
MLS or willingness to learn
To Apply:
Send your resume and a short intro to alex@thecharlesrealty.com