Executive Assistant & Office Administrator

A career at Resilience is more than just a job - it's an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that's changing the way medicine is made. We're building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Position Summary & Responsibilities

The Executive Assistant and Office Administrator provides high-quality executive and administrative support to our C-Suite executives, and operational support for the Wellesley office. This role requires consistent in-person presence, sound judgment, and the ability to manage shifting priorities and execute across a broad range of responsibilities with minimal direction.

Executive Support

• Own calendar management, scheduling, and domestic/international travel logistics for assigned executives
• Prepare meeting materials, agendas, and follow-up communications.
• Triage correspondence and draft routine communications on behalf of executives
• Handle sensitive and confidential information with absolute discretion.

Event & Meeting Coordination

• Lead planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution
• Coordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up
• Manage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site

Office Operations

• Serve as the primary on-site point of contact for the Wellesley office
• Manage vendor relationships, facilities coordination, supplies, and equipment
• Support new hire onboarding logistics at the Wellesley site

Administrative & Financial

• Process and reconcile expense reports, invoices, and PO submissions
• Maintain organized filing systems, records, and administrative databases
• Support special projects and cross-functional initiatives as directed

Minimum Qualifications

• Demonstrated experience coordinating executive-level events, board meetings, or conferences. High discretion; ability to manage confidential matters with absolute professionalism
• Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise..
• Self-directed and proactive with ability to anticipate needs, move without being asked, and closing the loop without follow-up
• Zero-error standard, owning accuracy in all written communications, scheduling, and deliverables
• Strong written communication and professional judgment
• Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint
• Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter

Preferred Qualifications

• Local to Boston area
• 5 years of executive assistant or office administration experience in a corporate environment
• Associate's or Bachelor's degree in Business Administration, Communications, or a related field
• Prior experience supporting C-suite executives in a life sciences, biotech, or similarly regulated industry

Physical & Work Environment Requirements

• Professional office environment with prolonged periods of computer and phone use
• Occasional standing, walking, bending, and lifting or carrying materials up to 20 pounds

The items described here are representative of those that must be met successfully to perform the essential functions of this job.

Sponsorship or support for work authorization, including visas, is not available for this position.

Resilience is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, physical or mental disability, genetic information, or characteristic, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Requests for reasonable accommodation can be made at any stage of the recruitment process.