What are the responsibilities and job description for the Development Coordinator position at The Centers?
Job Summary
The Development Coordinator will play a vital role in the organization's fundraising efforts by supporting prospect research and management, coordinating the associate board, and assisting in donor relations and event planning.
Prospect Research and Management
This position follows The Centers’ Institutional Advancement Department’s hybrid work model, which generally works remotely on Mondays and Fridays and is in-office Tuesday through Thursday, with flexibility to adjust as needed. This job operates in a professional office environment. This role routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is frequently required to sit for extended periods of time, use hands and fingers, and reach with hands and arms. The position may require travel to multiple Centers locations throughout the day, as well as occasional off-site meetings, events, or vendor visits. Travel and work outside of normal hours may be required for meetings, presentations, training, and other events. Flexibility to adjust to varied work environments and schedules is essential.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of The Centers. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Development Coordinator will play a vital role in the organization's fundraising efforts by supporting prospect research and management, coordinating the associate board, and assisting in donor relations and event planning.
- This position is in-person with Hybrid possibility (3 Days in-office; 2 Days Remote).
Prospect Research and Management
- Identify, research, and analyze potential and existing major gift prospects using a range of tools and resources (wealth screenings, databases like Raiser's Edge research tools like Research Point and public records).
- Prepare comprehensive prospect profiles detailing financial capacity, philanthropic interests, and relationships, for use by Development Officers in donor cultivation and solicitation.
- Validate prospect ratings and wealth screening results, analyzing financial indicators, affiliations, and philanthropic history.
- Manage prospect assignments and move management processes within the donor database, ensuring data integrity and accuracy.
- Monitor news and trends relevant to potential donors and philanthropy, proactively identifying new prospects.
- Generate reports and presentations on prospect research findings and fundraising progress.
- Collaborate with gift officers and other development staff on research requests, prospect strategy discussions, and cultivation plan.
- Serve as the primary liaison and point of contact for the Associate Board
- Coordinate and support Associate Board activities including recruitment, onboarding, training, and ongoing engagement.
- Facilitate communication between the Associate Board, staff, and the governing Board.
- Track Associate Board fundraising efforts and ensure accurate reporting and acknowledgment.
- Help plan and execute fundraising events and initiatives driven by the Associate Board.
- Assist in developing and implementing strategies to maximize the Associate Board's contributions to fundraising and organizational goals.
- Coordinate with program staff to identify volunteer opportunities and match the Associate Board, as well as corporate groups and individuals with opportunities for hands on volunteering.
- Maintain and update donor records in the organization's CRMDraft and send donor communications, including monthly donor emails.
- Coordinate logistics and track timelines for donor events and meetings, including invitation and reservation lists.
- Maintain the social media presence to support the Associate Board activities.
- Provide general administrative support to the Development team as needed.
- Other duties as assigned
- This position does not supervise team members.
- Bachelor's degree in a relevant field (e.g., Communications, Business, Nonprofit Management).
- Minimum of one year of experience in development, prospect research, or a related fundraising role.
- Proficiency in donor management software like Raiser's Edge and prospect research tools.
- Strong research and analytical skills, with the ability to synthesize information from various sources.
- Commitment to the organization's mission and values.
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Fundraising Skills: Knowledge of fundraising strategies and techniques, including grant writing, donor engagement, and event planning. Proficiency in developing and implementing initiatives to secure financial support for the organization.
- Communication and Interpersonal Skills: Strong written and verbal communication abilities to effectively articulate the organization’s mission, goals, and needs to potential donors, stakeholders, and the community. Building and maintaining relationships with partners and supporters.
- Research and Analytical Skills: Capability to conduct thorough research on funding opportunities, potential grants, and donor demographics. Analytical skills to assess the effectiveness of fundraising strategies and adapt approaches based on data insights.
- Project Management: Ability to manage multiple projects simultaneously, coordinating timelines, resources, and stakeholder engagements to ensure fundraising goals are met efficiently and effectively.
- Technical Proficiency: Familiarity with donor management software and fundraising platforms, along with basic knowledge of data management and reporting tools. Proficiency in using digital communication platforms for outreach and engagement.
This position follows The Centers’ Institutional Advancement Department’s hybrid work model, which generally works remotely on Mondays and Fridays and is in-office Tuesday through Thursday, with flexibility to adjust as needed. This job operates in a professional office environment. This role routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is frequently required to sit for extended periods of time, use hands and fingers, and reach with hands and arms. The position may require travel to multiple Centers locations throughout the day, as well as occasional off-site meetings, events, or vendor visits. Travel and work outside of normal hours may be required for meetings, presentations, training, and other events. Flexibility to adjust to varied work environments and schedules is essential.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of The Centers. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.