Development Coordinator

Position Title: Development Coordinator

The Development Coordinator provides essential administrative and operational support to advance the organization’s fundraising efforts and ensure efficient execution of development activities. This position plays a key role in maintaining accurate records, coordinating fundraising communications, managing donor acknowledgments, assisting with grant submissions, and supporting day-to-day functions of the Development Department. The Development Coordinator works closely with the Director of Development and other staff to ensure that fundraising activities run smoothly and align with organizational goals.

Core Responsibilities

1. Annual Fund & Donor Communications Support

• Assist with preparation, coordination, and mailing of annual fund appeals, newsletters, and other donor communications.
• Support development in creating donor lists, tracking mailings, and monitoring responses.
• Provide administrative support for digital fundraising campaigns and donor engagement initiatives.

2. Grant Support

• Maintain and update the grant calendar, ensuring deadlines are tracked and met.
• Assist with collecting, formatting, and organizing information needed for proposals, reports, and supporting documents.
• Keep organized digital and physical files of all grant-related correspondence and submissions.

3. Donor Database & Reporting

• Maintain donor records in the organization’s database with accuracy and attention to detail.
• Process and record all donations, pledges, and recurring gifts in a timely manner.
• Generate acknowledgment letters and tax receipts, ensuring proper donor stewardship.
• Pull donor and gift reports as requested to support development strategy and board reporting.

4. Gift Processing & Stewardship

• Manage the acknowledgment process for all donations, ensuring prompt and personalized thank-yous.
• Track restricted and unrestricted gifts for accurate reporting to finance and leadership.
• Support preparation of donor recognition lists, mailings, and stewardship touches.

5. Prospect Research & Administrative Support

• Conduct basic research on potential donors (individuals, foundations, corporations).
• Prepare donor profiles, briefing documents, and background information as requested.
• Provide scheduling, meeting preparation, and follow-up support for development-related meetings and events.

Assist with special projects and fundraising events as needed.

Skills and Attributes for Success

Technical Skills:

• Proficiency with donor database/CRM systems (e.g., DonorPerfect, Raiser’s Edge, Salesforce).
• Strong Microsoft Office skills, particularly in Excel, Word, and Outlook.
• Excellent organizational and administrative skills with attention to detail.
• Clear written and verbal communication skills for donor correspondence.

Professional Attributes:

• Highly organized with the ability to manage multiple priorities and deadlines.
• Discreet and professional in handling sensitive donor and financial information.
• Team-oriented and flexible, with a willingness to support colleagues as needed.
• Strong work ethic, initiative, and commitment to the mission of the organization.

Preferred Qualifications

• Associate or Bachelor’s degree in communications, nonprofit management, business, or related field.
• 1–3 years of experience in development, nonprofit administration, or office coordination.
• Familiarity with nonprofit fundraising processes and donor stewardship best practices.