What are the responsibilities and job description for the Advancement Coordinator, Law School position at The Catholic University of America?
The position will work closely with the Assistant Dean of Advancement in support of the Columbus School of Law.
The work will support a wide range of activities, from major gift work and annual fund solicitations to volunteer management and board meeting prep, small-scale events, gift acknowledgment, travel planning, and other related duties.
The School-Based Advancement Coordinator will provide administrative support and also assist in implementing annual-gift level fundraising, working under the direction of the Assistant Dean of Advancement in the school to ensure key objectives of their areas of oversight are met as well as the overall objectives and goals of the campaign.
Provides administrative support to the lead Advancement officer for the schools, including scheduling, correspondence, prospect visit travel, expense reimbursements, and other administrative tasks as determined.
Utilizes systems and reports both within the donor database and that link to the database that enable accurate tracking of prospect activity (done in coordination with Advancement Services), with an emphasis on tracking annual fund and major giving support for the school and providing data that helps school-based officers manage their portfolios in support of campaign funding priorities.
Serves in a planning, organizing, and execution role for key meetings, including logistical support to meetings with school-based Boards of Visitors and other volunteer/donor groups, working in partnership with Central Advancement. The coordinator position will also support planning for small-scale school events related to philanthropy, the campaign, or donor stewardship, the latter in conjunction with Advancement’s stewardship and special events team.
Compiles, analyzes, and organizes information (from the database or other sources) to serve as background/briefing material for meetings, reports, and solicitations. Independently drafts internal and external correspondence on behalf of the Assistant Dean as needed.
Depending on the needs of the school, assist with annual giving requests, the renewal of leadership annual gifts, and executing discovery work.
Provides design and layout assistance and technical expertise to the creation of proposal and presentation templates as needed.
Becomes an expert in the development database extract and manipulate data; create new reports as appropriate; enter engagement points; review donor records to ensure accurate recording of pledges and gifts.
Requests financial reports, constituent action reports, and other queries from the donor database as needed.
Continues to expand industry knowledge to keep abreast of best practices and philanthropy/higher education industry/trends.
Supports the Division of University Advancement and the school they are based within, to achieve strategic and fundraising goals, as well as campaign goals/objectives, through positive and productive interaction and collaboration with all departmental staff.
Education and Practical Experience
Bachelor's degree required.
This position is considered an entry-level role. Candidates coming directly from college will be considered, and experience will be considered in lieu of a degree.
Ideal candidates would have one to two years of direct or transferable experience working in a fundraising, communications, and/or administrative position.
Work requires excellent problem solving and organizational skills; ability to handle multiple projects and consistently meet deadlines; excellent communication skills including in person, over the phone, and through writing and correspondence; a motivated individual with a desire to learn and explore all aspects of fundraising; the ability to work under pressure with minimal supervision; the willingness to work some evenings and be flexible with hours as required by the position.
Strong interpersonal skills, self-awareness, and emotional intelligence. A high regard for confidentiality and sensitivity in dealing with volunteers, donors, and colleagues in a professional, complex environment.
Preferred Qualifications
College/University Advancement or development office experience; executive
travel management preferred; experience with donor databases, web design interface tools (iModules, WordPress, or similar), basic graphic design or desktop publishing experience, and prior experience with board report preparation is also a plus.
The work will support a wide range of activities, from major gift work and annual fund solicitations to volunteer management and board meeting prep, small-scale events, gift acknowledgment, travel planning, and other related duties.
The School-Based Advancement Coordinator will provide administrative support and also assist in implementing annual-gift level fundraising, working under the direction of the Assistant Dean of Advancement in the school to ensure key objectives of their areas of oversight are met as well as the overall objectives and goals of the campaign.
Provides administrative support to the lead Advancement officer for the schools, including scheduling, correspondence, prospect visit travel, expense reimbursements, and other administrative tasks as determined.
Utilizes systems and reports both within the donor database and that link to the database that enable accurate tracking of prospect activity (done in coordination with Advancement Services), with an emphasis on tracking annual fund and major giving support for the school and providing data that helps school-based officers manage their portfolios in support of campaign funding priorities.
Serves in a planning, organizing, and execution role for key meetings, including logistical support to meetings with school-based Boards of Visitors and other volunteer/donor groups, working in partnership with Central Advancement. The coordinator position will also support planning for small-scale school events related to philanthropy, the campaign, or donor stewardship, the latter in conjunction with Advancement’s stewardship and special events team.
Compiles, analyzes, and organizes information (from the database or other sources) to serve as background/briefing material for meetings, reports, and solicitations. Independently drafts internal and external correspondence on behalf of the Assistant Dean as needed.
Depending on the needs of the school, assist with annual giving requests, the renewal of leadership annual gifts, and executing discovery work.
Provides design and layout assistance and technical expertise to the creation of proposal and presentation templates as needed.
Becomes an expert in the development database extract and manipulate data; create new reports as appropriate; enter engagement points; review donor records to ensure accurate recording of pledges and gifts.
Requests financial reports, constituent action reports, and other queries from the donor database as needed.
Continues to expand industry knowledge to keep abreast of best practices and philanthropy/higher education industry/trends.
Supports the Division of University Advancement and the school they are based within, to achieve strategic and fundraising goals, as well as campaign goals/objectives, through positive and productive interaction and collaboration with all departmental staff.
Education and Practical Experience
Bachelor's degree required.
This position is considered an entry-level role. Candidates coming directly from college will be considered, and experience will be considered in lieu of a degree.
Ideal candidates would have one to two years of direct or transferable experience working in a fundraising, communications, and/or administrative position.
Work requires excellent problem solving and organizational skills; ability to handle multiple projects and consistently meet deadlines; excellent communication skills including in person, over the phone, and through writing and correspondence; a motivated individual with a desire to learn and explore all aspects of fundraising; the ability to work under pressure with minimal supervision; the willingness to work some evenings and be flexible with hours as required by the position.
Strong interpersonal skills, self-awareness, and emotional intelligence. A high regard for confidentiality and sensitivity in dealing with volunteers, donors, and colleagues in a professional, complex environment.
Preferred Qualifications
College/University Advancement or development office experience; executive
travel management preferred; experience with donor databases, web design interface tools (iModules, WordPress, or similar), basic graphic design or desktop publishing experience, and prior experience with board report preparation is also a plus.