What are the responsibilities and job description for the Coordinator of Catholic Schools' Office position at The Catholic Diocese of St. Petersburg?
Coordinator of Catholic Schools' Office
Office of Catholic Schools
Diocese of Saint Petersburg
Position Summary
The Coordinator of Catholic Schools' Office provides high-level administrative and program support to the Superintendent, Associate Superintendents, and the Office of Catholic Schools. This role serves as a key liaison between diocesan leadership and Catholic school communities, supporting certification, accreditation, scholarships, financial processing, communications, events, and daily office operations in support of the mission of Catholic education.
Key Responsibilities
- Provide administrative support to the Superintendent and Associate Superintendents, including initial contact for parent concerns, calendar management, correspondence, meeting coordination, and office communications.
- Serve as liaison between the Superintendents Office, school administrators, diocesan clergy, diocesan departments, and other school stakeholders.
- Manage educator certification (CE Tracker and Florida DOE), transcript and verification requests, and accreditation support.
- Support scholarship and grant processes, including FACTS Tuition Management, CSTAG allocations, and Title IIA/IVA reimbursements.
- Process invoices, reimbursements, vendor payments, and service awards; ensure timely and accurate billing.
- Assist with statistical, compliance, and reporting data for diocesan and external agencies.
- Manage Office of Catholic Schools communications, including the Weekly Update, webpage content, and social media support.
- Coordinate Office of Catholic Schools events, meetings, workshops, and special projects; occasional travel within the diocese is required.
- Manage the Catholic Schools online employment system and assist applicants and administrators.
- Maintain international student records, including SEVIS compliance.
- Serve as primary support for the ACE Program / Notre Dame ACE Teaching Fellows Program.
- Perform general clerical and office support duties while maintaining confidentiality and professionalism.
Qualifications
- Must support the teaching of the Catholic Church in his/her public and personal life.
- High school diploma or equivalent required; minimum three years of related administrative experience.
- Strong organizational, communication, and interpersonal skills.
- Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, web-based tools, basic graphic design platforms (e.g., Canva), and ability to learn new platforms as needed.
- Ability to maintain confidentiality, manage multiple priorities, and work accurately under pressure.
- Bilingual English/Spanish preferred.
Working Conditions
Position is based at the Pastoral Center with standard office equipment and support.
As a ministerial representative of the Bishop and the Catholic Church, the Coordinator of Catholic Schools' Office must support the teaching of the Catholic Church in his/her public and personal life. S/he must successfully pass a Level II FBI background screening and complete Safe Environment Training.