Data Systems Manager

About Carroll School: Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive. Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities. Position Summary:: The Data Systems Manager is a full-time position reporting to the Director of IT. This role serves as the primary owner, administrator, and subject matter expert for Carroll’s Student Information System (Aspen), the school’s most critical data platform. In addition to leading Aspen administration, this role oversees the integration and stewardship of Carroll’s broader data systems ecosystem. This individual ensures that institutional data is accurate, secure, and accessible, and partners closely with departments—including Admissions, Academic Leadership, Finance, and Student Support—to support day-to-day operations and data-informed decision-making. Responsibilities:

• Aspen SIS Leadership
• Serve as the primary administrator and internal expert for Aspen, managing configuration, modules, user roles, permissions, and system updates.
• Partner with academic and administrative leaders to support grading, scheduling, reporting, and other core school functions within Aspen.
• Develop and maintain advanced queries, reports, and customizations within Aspen to meet evolving institutional needs.
• Ensure data accuracy and integrity within Aspen, including oversight of imports, exports, and system-wide data standards.
• Provide day-to-day support, troubleshooting, and training for faculty and staff using Aspen.
• Data Systems & Integrations
• Lead the integration of Aspen with other core systems (e.g., Ravenna, Magnus, School Messenger), ensuring reliable and secure data exchange.
• Develop and maintain automated workflows and data pipelines between systems.
• Serve as a steward of institutional data across platforms, ensuring consistency and accessibility.
• Reporting & Decision Support
• Partner with departments to understand data needs and deliver reports, dashboards, and insights that support operational efficiency and strategic decision-making.
• Translate complex data into clear, actionable information for non-technical stakeholders.
• Data Governance, Security, and Operations
• Establish and maintain data governance practices, including standards for data integrity, access, and compliance with applicable regulations.
• Perform core database and systems administration functions, including performance monitoring, backups, recovery procedures, and security management.
• Proactively monitor system performance and troubleshoot issues across the data ecosystem.
• Systems Strategy & Support
• Evaluate, implement, and manage third-party systems and vendors related to data and integrations.
• Design and deliver training, documentation, and resources to improve system use and data literacy across the organization.
• Collaborate with the Director of IT on long-term planning for Aspen and the broader data architecture.

Italicized Text Interested applicants should apply on our careers page/via our email. Please copy the link onto your URL: Carroll School Career Page Email resumes to jobs@carrollschool.org.

Salary : $70,000 - $87,000