Accounts Receivable Coordinator

JOB TITLE: AR Coordinator

DEPARTMENT: Finance

REPORTS TO: Manager of Accounts Receivable & CFO

SUMMARY:

Reporting to the Manager of Accounts Receivable, the AR Coordinator is responsible for assisting the Manager of A/R with posting incoming payments to the client ledger, researching payment issues and answering payment inquiries with accurate payment information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reviews and enters incoming payments in the Finance computer program, including payments by check and wire transfer.
• Assists with the daily activities of the AR function in the Finance Department, specifically in the Boca Raton office.
• Reviews client payments by wire transfer and/or check for accuracy, enters and electronically allocates payments to the appropriate client matter number, provide accurate accounting of client ledger and payment history, assist with review, analysis and appropriate write off of unpaid client balances when appropriate.
• Create and manipulate excel spreadsheets with client AR history and/or unpaid matter balances.
• Review incoming payments to determine appropriate matter and invoice to which payment should be applied.
• Review incoming payments to determine appropriate matter and invoice to which payment should be applied.
• Assist with monthly review of outstanding A/R report to confirm accuracy.
• Assist with client inquiries related to misallocated invoice payments.
• Assist with internal inquiries related to misallocated invoice payments.
• Communicate with clients and internal staff related to invoice payment issues.
• Perform daily bank deposits as required.
• Performs the appropriate month-end accounts receivable and reporting processes.
• Special administrative projects as requested.
• Additional responsibilities at the request and oversight of the Manager of A/R.

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND /OR EXPERIENCE:

• Associate’s degree or equivalent from two-year college or technical school, 1 years accounting experience, or other comparable combination of education and experience. Legal accounting experience is a plus.

LANGUAGE SKILLS:

• Must have strong communication skills, both written and oral. Ability to read, analyze, and interpret general business and accounting terminology periodicals, professional journals, technical procedures, documents containing legal terminology or governmental regulations. Ability to multitask. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from attorneys, groups of managers and clients.

MATHEMATICAL SKILLS:

• Ability to calculate figures and apply concepts of basic accounting and business math.

TECHNICAL SKILLS:

• Working knowledge of PC and Microsoft Office products; must have experience using Excel, including the ability to create and manipulate basic spreadsheets. Knowledge of 3E is a plus.