What are the responsibilities and job description for the Administrative Assistant position at The Cabin Counseling & Resource Center, Inc.?
The afternoon and evening Administrative Assistant at our Westfield location plays a vital role in supporting daily operations and maintaining effective communication within the office. This position is responsible for scheduling appointments, processing payments, answering phone calls, and providing assistance to staff and clients. The Administrative Assistant also assists with special projects and administrative tasks as assigned by the Office Manager and Executive Director. This position collaborates closely with team members to ensure a professional, organized, and efficient work environment.
Oversee front office operations, including:
- Greeting clients, answering phones, and scheduling appointments
- Entering client data into our EMR software
- Sending new client forms
- Receiving payments, and recording transactions
- Tracking information
- Support special projects as identified by the Office Manager, Executive Director, and/or Business Manager
Ensure office maintenance and readiness by:
- Maintaining cleanliness (sweeping, mopping, dishes, trash removal)
- Monitoring the entrance and overall office appearance
- Assist the Office Manager with personnel needs and coverage
- Facilitate cancellations and rescheduling appointments
- On-site at the Westfield office - 115 N. Union Street, Westfield IN 46074
- Flexibility to address operational needs, provide coverage, or assist at other office locations as needed.