Administrative Assistant

Purpose of Position/Summary:

The purpose of this role is to coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations.  They also provide secretarial assistance to the principal and serve as a liaison between students, staff, and parents.

Essential Duties/Responsibilities:

1. Greet visitors in the front office and direct visitors and parents to correct school personnel

2. Manage front office operations and keep a clean and organized front office space

3. Manage incoming calls, routing calls to staff or voicemail as appropriate

4. Handle bulk mailings and mail distribution, copying, collating, filling, faxing and sorting activities

5. Maintain office inventory and order and receive supplies as needed using purchase order requests

6. Record and report daily attendance

7. Maintain permanent student records and PowerSchool information

8. Process new enrollments, transfers and withdrawals

9. Provide daily lunch counts to cafeteria manager and distribute monthly lunch menus to teachers

10. Receive payments, process credit cards, enter daily deposits and issue receipts for lunch money, student fees, field trips, etc.

11. Post lunch payments to student accounts

12. Assist in collection of student fees and lunch accounts

13. Broadcast announcements over PA system

14. Assist in open houses, registration, back to school nights and any other school activities required by administration

15. Maintain staff rosters

16. Keep emergency procedure manual and front desk user manual updated

17. Assist in administrative overflow and special projects as needed

18. Assist and support students and company personnel

Job Requirements:

1. Candidate must possess a high school diploma. Associate's degree is preferred

2. Customer service oriented

3. Excellent verbal and written communication skills

4. Competency in MS Office and other office technology

5. Knowledge of office management techniques in an academic environment.

6. Ability to multitask

7. Must be highly organized, attentive to detail and have a strong work ethic.

Responsibility: 

Must be able to function in a team work environment and work independently.

Personal Work Relationships: 

Work collaboratively with a wide range of colleagues internally as well as external customers.

Physical Effort:

Minimal: lifting and carrying boxes of files for storage (max. 15 lbs.)

Working Conditions: 

Clean, secure, and professional office environment.