Editorial Assistant

Editorial Assistant

Location: On-site – Ft. Belvoir, Virginia
Position Type: Full-Time

The C3 Group is seeking a highly organized and detail-oriented Editorial Assistant to provide editorial and administrative support for a quartely academic journal published in support of a Department of War client.

This position requires the ability to manage multiple tasks under tight publication deadlines while maintaining exceptional attention to detail. The ideal candidate is a strong communicator, proactive self-starter, and capable of working independently in a fast-paced, deadline-driven environment.

Key Responsibilities

Editorial & Publication Support

· Receive and process new article submissions in coordination with the Managing Editor.

· Ensure submissions comply with contributor guidelines and include all required files.

· Track articles throughout the editorial lifecycle, maintaining adherence to production deadlines.

· Coordinate edits among multiple editors and consolidate revisions.

· Prepare finalized articles for handoff to graphic design for layout, printing, and distribution.

· Review print and digital layouts against original manuscripts to ensure accuracy and prevent introduction of errors.

· Proofread materials for grammar, punctuation, spelling, clarity, and compliance with established style guidelines.

Administrative & Communication Support

· Coordinate a double-blind peer review process for empirical research article submissions.

· Maintain and update author databases and electronic filing systems.

· Establish, organize, and archive publication files using approved database management systems.

· Maintain author and stakeholder mailing lists and ensure contact information remains current.

· Transcribe interview recordings in preparation for editing and publication.

· Provide weekly status reports to the Managing Editor on article progress.

· Prepare and coordinate mass mailings and assist with distribution of the publication.

· Coordinate professionally with senior Department of War personnel, faculty, academic partners, and industry representatives.

· Pick up and/or deliver print publications as required.

· Maintain professional, diplomatic communication with all stakeholders and clients.

Required Qualifications

· Exceptional written and verbal communication skills.

· Strong proofreading and editing abilities.

· Excellent organizational and time-management skills.

· Ability to manage multiple deadlines simultaneously.

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

· Experience working in a structured editorial or publishing environment preferred.

· Ability to work on-site at Ft. Belvoir, VA.

Preferred Qualifications

· Familiarity with DoD or federal environments.

· Experience with publication workflow systems or database management systems.

· Experience transcribing interviews.

Benefits:
The C3 Group offers a competitive pay (commensurate to experience and ability) in addition to:

• 401K plan
• Medical coverage including health, dental, vision, life and disability insurance
• Paid holidays and vacation

To Apply:
Please send résumé to bobby@thec3group.net
EOE

Job Types: Full-time, Contract

Pay: $52,000.00 - $57,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Work Location: In person

Salary : $52,000 - $57,000