Editorial Assistant

Editorial Assistant

The C3 Group is seeking a dependable, highly organized Editorial Assistant to provide day-to-day editorial and administrative support for a professional publication produced for a federal client at Fort Belvoir, Virginia.

This is an editorial support position, with an emphasis on proofreading, document preparation, article tracking, file management, deadline coordination, and communication with authors and editorial staff.

The successful candidate will be comfortable working closely with an editorial team, receiving and incorporating feedback, managing multiple assignments, and communicating professionally with clients and contributors. The position requires strong attention to detail, reliability, responsiveness, and the ability to keep publication tasks moving according to established deadlines.

Key Responsibilities

Editorial & Publication Support

• Receive, organize, and process article submissions in coordination with editorial staff.
• Review submitted materials to ensure required files and information are included.
• Track articles throughout the editorial and production process and help maintain established deadlines.
• Proofread and edit materials for grammar, punctuation, spelling, consistency, readability, and adherence to established style guidelines.
• Assist with applying established editorial style using Associated Press (AP)
• Coordinate revisions and consolidate edits and comments from multiple reviewers or editors.
• Prepare approved editorial materials for the next stage of publication production.
• Prepare layout proofs with appropriate watermarks and send to authors for review.
• Review completed print and digital layouts against approved editorial content to identify errors or inconsistencies introduced during production.
• Maintain accurate electronic publication files and archives.

Administrative & Communication Support

• Maintain article tracking records, author information, contact lists, and electronic filing systems.
• Communicate with authors, editors, and other stakeholders regarding submissions, revisions, deadlines, and required materials.
• Provide regular status updates on articles moving through the editorial process.
• Assist with correspondence, publication distribution, and other administrative activities associated with the editorial office.
• Transcribe interviews or recorded material when needed.
• Work closely and collaboratively with client and editorial personnel on a daily basis.
• Respond professionally to direction, edits, questions, and changing publication priorities.
• Maintain a courteous, diplomatic, and solutions-oriented approach when working with colleagues, clients, authors, and contributors.
• Perform other editorial and administrative support duties as needed.

Required Qualifications

• Strong written and verbal communication skills.
• Strong proofreading skills with excellent command of grammar, punctuation, and spelling.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage several assignments and deadlines simultaneously.
• Ability to follow established editorial procedures and style guidelines.
• Ability to receive feedback and direction and incorporate requested changes accurately and professionally.
• Strong interpersonal skills and the ability to work collaboratively as part of a small editorial team.
• Proficiency with Microsoft Word, Excel, Outlook, and other standard Microsoft Office applications.
• Ability to work full-time on-site at Fort Belvoir, Virginia.

Preferred Qualifications

• Familiarity with AP style.
• Previous experience supporting an academic, professional, technical, government, or similar publication.
• Previous proofreading, editorial assistant, publishing assistant, or publication-coordination experience.
• Familiarity with document tracking, publication workflow, or electronic file-management systems.
• Experience working in a federal or military environment is helpful but not required.

Pay: $52,000.00 - $57,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What experience, if any, do you have working with AP style? Please briefly describe how you have used AP style guides.
• Briefly describe your experience proofreading or editing written material for publication. What types of materials or publications have you worked with?
• Have you worked in an editorial or publication environment where you were responsible for tracking articles, coordinating revisions, communicating with authors, proofreading content, or preparing materials for publication? If so, briefly describe your responsibilities.
• The salary range for this full-time position is $52,000–$57,000 per year, depending on experience. Are you comfortable accepting a position within this salary range?

Ability to Commute:

• Fort Belvoir, VA 22060 (Required)

Work Location: In person

Salary : $52,000 - $57,000