What are the responsibilities and job description for the Administrative Assistant position at The Brook of West Branch?
Administrative Assistant
Shift Details:
- Part-time: 24 hours per week
- Four days per week
- Day shift: 9:00 a.m. – 3:00 p.m.
Benefits
- Paid time off (PTO) accrual
- Optional Colonial Life insurance
- Dental insurance
- Vision insurance
Job Responsibilities
- Assist with monthly billing procedures, including gathering information, calculating charges, maintaining records, and filing documentation.
- Prepare and maintain weekly census reports.
- Provide payroll processing support.
- Coordinate supply orders through the corporate office, including care supplies, office supplies, and general facility supplies.
- Conduct tours and respond to inquiries from prospective residents, families, and visitors.
- Assist with planning and coordinating resident activities and special events.
- Organize and maintain resident information notebooks.
- Assist with maintaining and organizing closed resident records.
- Provide general administrative and office support to the Building Manager and facility team.
- Assist with activities and meal services as needed.
Qualifications & Skills
- Excellent verbal and written communication skills.
- Strong computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, and other office applications.
- Strong organizational, problem-solving, analytical, and critical-thinking skills.
- Ability to work efficiently in a fast-paced environment while managing multiple tasks.
- Effective time management and the ability to prioritize responsibilities.
- Professionalism, reliability, initiative, flexibility, and adaptability.
- A positive attitude and commitment to teamwork.
- Professional appearance and presentation.
- Ability to maintain accurate records and handle confidential information appropriately.
Job Type: Part-time
Pay: $15.00 per hour
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 1 year (Required)
Ability to Relocate:
- Standish, MI 48658: Relocate before starting work (Required)
Work Location: In person