Marketing & Resource Development Assistant

POSITION SUMMARY:

The Resource Development Assistant supports the multi-site fundraising, donor stewardship, community engagement, and marketing initiatives of the Club. This position plays a vital administrative and public-facing role across three designated site locations, ensuring database integrity, executing localized fundraising events, and expanding marketing assets to advance the organization's strategic development goals and priority outcomes.

QUALIFICATION REQUIREMENTS:

Knowledge, Education, Experience & Skills

• Education: High School diploma or GED required; individuals currently pursuing or holding a degree in non-profit management, marketing, communications, business administration, or a related field are highly preferred.
• Communication: Exceptional written and verbal communication skills with a strong aptitude for storytelling, proofreading, and professional correspondence.
• Photography & Editing: Basic to advanced knowledge of camera operation and photography techniques; experience with photo editing software preferred.
• Technical Proficiency: Demonstrated proficiency with Google Workspace (Docs, Sheets, Drive, Excel) and Microsoft Office Suite; familiarity with graphic design tools (e.g., Canva) and web content management systems (CMS) is a distinct advantage.
• Database Experience: Prior experience tracking metrics or navigating database systems/CRM platforms is highly preferred.
• Logistical Management: Proven ability to organize workloads, multitask efficiently under a part-time schedule, and maintain self-sufficiency across multiple operating sites.
• Travel Requirements: Must possess a valid State Driver’s License, a clean driving record, and reliable personal transportation to execute essential local errands and navigate seamlessly between the three operational locations.

KEY ROLES

Competency Areas:

Donor Stewardship & Database Integrity

• Stewardship Execution: Assist with comprehensive donor stewardship efforts, including the prompt drafting and mailing of thank-you letters, organizing donor recognition perks, and coordinating seasonal or birthday cards to build long-term donor loyalty.
• Gift Processing & Data Management: Maintain absolute data integrity by accurately inputting contributions, tracking sponsorship pledges, and updating constituent records within the donor management database/CRM system.
• Administrative Support: Provide general administrative support for ongoing campaigns, generate accurate baseline giving reports, and assist leadership with sponsorship solicitation and donor cultivation activities.

Community Partnerships & Marketing Outreach

• Fundraising Partnerships: Coordinate, schedule, and promote local profit shares and community fundraising partnerships with regional businesses and corporate allies in collaboration with Dir of Marketing & RD.
• Corporate Relations: Support operational relationship-building efforts through scheduled administrative touches and collaborative preparatory work for site visits with current and prospective corporate partners.
• Public Ambassadorship: Represent the Club professionally at community events, local networking opportunities, outreach initiatives, and public tabling opportunities to champion youth development.

Digital Media & Impact Storytelling

• Social Media Management: Assist with the collaborative planning, creation, graphic design, and scheduling of engaging digital media content across all approved social media channels.
• Website Management: Manage standard website updates, event landing pages, and general digital content blocks to maintain current operational visibility in coordination with Dir of Marketing & RD.
• Impact Documentation: Proactively collect, write, and develop member success stories, multi-site testimonials, and localized impact reports for use in diversified marketing, newsletters, and fundraising collateral in alignment with Dir of Marketing & RD.

Multi-Site Operations & Logistics

• Logistical Support: Assist with event preparation, execution logistics, and localized operational errands, including signage pickup, post office runs, and multi-site supply transportation.
• Productive Environment: Maintain consistent, open communication with club leadership and actively participate in designated operational staff meetings.

Position Details & Application Instructions This is a part-time role offering 20–30 hours per week, with seasonal flexibility. Compensation is competitive and commensurate with experience. Regular travel between our various site locations is required.

To Apply: Interested candidates should submit a resume and cover letter directly to Robert McCaffery, Director of Operations, via email. Submission of a portfolio or work sample is optional but strongly preferred.