Human Resource Assistant

Job Title: Human Resource Assistant

Department: Human Resources

Reports To: Human Resource Director 

Job Summary:

The Human Resource Assistant plays a vital role in supporting the Human Resource department's daily operations. This position involves a range of administrative and clerical tasks, including certified payroll reporting, safety gear distribution, recruiting and onboarding assistance, digital document management, and various other HR-related duties. The Human Resource Assistant is expected to work closely with the HR Director and other team members to ensure the smooth functioning of HR processes.

Key Responsibilities:

Certified Payroll Reporting: Responsible for accurately reporting certified payroll on a weekly basis using the LCP (Labor Condition Application) tracker.

Safety Gear Issuance: Distribute safety gear and equipment to employees as required, ensuring compliance with safety regulations.

Recruiting and Onboarding: Assist in the recruitment process by posting job vacancies, scheduling interviews, and assisting with the onboarding process for new employees.

Digital Document Management: Scan and file digital documents into employee files, maintaining organized and up-to-date records.

Audit Support: Collaborate with the HR Director in conducting audits, safety meetings, and other compliance-related activities.

ADP Application Support: Provide assistance to employees in resetting passwords and resolving login issues for the ADP (Automatic Data Processing) application.

SHRM Event Attendance: Attend monthly events organized by the Society for Human Resource Management (SHRM) to stay updated on industry trends and best practices.

Benefit and 401K Enrollment: Assist employees with benefit enrollment and 401K enrollment processes, ensuring accurate and timely submissions.

Monthly Celebrations: Coordinate and manage monthly birthday and anniversary celebrations, including preparing forms and mailings.

Employment Notifications: Prepare and distribute monthly benefit and 401K employment notifications to employees.

Clerical Duties: Perform miscellaneous clerical duties as assigned on a case-by-case basis to support the HR department's objectives.

Qualifications:

Strong organizational skills and attention to detail.

Proficiency in MS Office Suite and HR software (e.g., ADP).

Excellent communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information.

Willingness to learn and adapt to changing HR practices and regulations.