What are the responsibilities and job description for the Office Assistant position at The Boston Land Company Management Services?
OFFICE ASSISTANT- Part Time
Temporary Position with Potential for Permanent Employment
Position Summary
Boston Land Company is seeking a part-time Office Assistant for a temporary assignment of approximately 15–18 hours per week. This position is intended to provide coverage for a current employee whose continued employment with the Company is uncertain.
The position may become permanent if the current employee leaves the Company. However, if the current employee elects to remain in the position, the temporary assignment will conclude, and continued employment is not guaranteed.
The Office Assistant manages a variety of general office and administrative activities to support the daily operations of the property management office.
Essential Duties and Responsibilities
- Answer incoming telephone calls and direct them to the appropriate personnel, including calls regarding prospective residents, resident concerns, and service requests.
- Operate standard office equipment, including computers, printers, fax machines, calculators, and photocopiers.
- Open, sort, and distribute incoming mail.
- Perform light data entry and general administrative tasks.
- Process rental applications and assist with application-related documentation.
- Greet and assist applicants, residents, vendors, and other visitors.
- Conduct apartment showings and resident orientations.
- File, organize, and maintain resident and vendor records.
- Assist with initial move-in paperwork, lease renewals, and related administrative processes.
- Report resident concerns, complaints, and operational issues to the Property Manager for follow-up and resolution.
- Maintain the monthly office calendar and order office supplies as needed.
- Perform other administrative duties as assigned.
Education and Experience
- High school diploma or GED required.
- Previous property management experience preferred.
- Strong organizational, communication, and customer service skills.
- Basic computer skills and attention to detail.
- Spanish-English bilingual skills are helpful but not required.
Position Details
- Job Type: Part-time, temporary, with potential for permanent employment
- Hours: Approximately 15–18 hours per week
- Location: Stamford, CT 06902
- Benefits: 401(k), subject to applicable plan eligibility requirements
- Commute: Ability to reliably commute to Stamford, CT, required.
Employment Contingency
This is a temporary position created to address a potential staffing change. Permanent employment will depend on the departure of the current employee from the position and the Company's ongoing staffing needs. If the current employee remains in the position, the temporary assignment will end. No guarantee of permanent employment is made.
Job Type: Part-time
Pay: $18.00 - $19.00 per hour
Benefits:
- 401(k)
Ability to Commute:
- Stamford, CT 06902 (Required)
Work Location: In person
Salary : $18 - $19