Bookkeeper & Finance Coordinator

We are seeking a full-time bookkeeper to support the financial operations of our communications firm, which works with premier real estate clients to provide Public Relations, Events and Design services. The role—featuring the title of Bookkeeper & Finance Coordinator—works closely with the firm’s leadership team to maintain accurate financial records, manage billing and invoicing, and ensure timely reporting. This position requires strong attention to detail and a solid understanding of accounting principles. The bookkeeper will play a key role in supporting the firm’s day-to-day financial health and helping streamline internal processes. This role is based in Manhattan and requires in-office workdays.

Responsibilities

• Client Billing & Invoicing: Maintain accurate and timely billing processes for clients, ensuring invoices are sent, tracked, and followed up on as needed.
• Financial Recordkeeping: Manage day-to-day bookkeeping tasks, including data entry, bank and credit card reconciliations, and maintaining organized financial records.
• Expense Tracking: Monitor company expenses and categorize transactions appropriately, ensuring all costs are accounted for and aligned with budget protocols.
• Accounts Payable & Receivable: Process incoming payments and outgoing bills, track aging reports, and follow up on outstanding balances.
• Payroll Administration: Process regular payroll, ensuring accuracy in hours, deductions, and benefits. Maintain payroll records, coordinate with management on employee status changes, and ensure compliance with all relevant regulations and reporting requirements.
• Reporting: Prepare monthly, quarterly, and annual financial reports for internal stakeholders, summarizing key insights and maintaining transparency across departments.
• Communication: Collaborate with internal teams and external accountants or vendors to address financial questions and ensure alignment on deadlines and deliverables.
• System Organization: Keep financial systems and software organized and up-to-date, maintaining digital files and backups for efficient audits and reviews.
  

Qualifications

• Experience: Minimum of 5 years in bookkeeping, accounting, or finance-related roles. Experience in a creative or real estate-focused environment is a plus.
• Technical Skills: Proficiency in accounting software such as QuickBooks, Xero, or similar platforms. Strong skills in Microsoft Excel and Google Workspace are essential. Experience with payroll systems is a plus.
• Attention to Detail: Exceptional accuracy and organizational skills, with the ability to spot discrepancies and maintain clean financial records.
• Adaptability: Ability to prioritize and manage multiple tasks in a fast-paced environment, meeting deadlines with minimal oversight.
• Collaborative Mindset: Strong communication skills and a professional demeanor when working with both internal teams and external vendors or accountants.
• Process Knowledge: Solid understanding of bookkeeping best practices, payroll processing, invoicing, accounts payable/receivable, and basic financial reporting.

About Us

The Berman Group is a full-service communications firm annually recognized on the Observer's “National Power 50 PR Firms List” of top agencies in America. We redefine the traditional communications role by delivering a seamless array of services. Since our inception in 2005, we have evolved into a globally recognized agency, collaborating with premier real estate, finance, luxury, lifestyle, and hospitality brands. www.bermangrp.com.

• Creative Design & Brand Creation: Offering design services through our in-house studio that infuse websites, printed collateral, and digital marketing tools with a brand’s narrative, engaging and inspiring audiences.
• Public Relations: Building client stature through compelling narratives and media relations that captivate audiences and position them as industry leaders.
• Event Production & Management: Transforming ordinary events into unforgettable experiences that capture a project’s spirit and create enduring bonds.