What are the responsibilities and job description for the Receptionist (Part-Time) - 24233 position at The Bergaila Companies?
Overview
We are seeking a Part-Time Receptionist for assignment in Austin, Texas. The selected candidate will primarily manage the front desk operations at our clients Austin office.
Hours are Monday - Thursday, 9:00am - 3:00pm
** This position is on-site **
** This position is part-time, ~ 20 hours a week **
** Work hours will be determined at time of interview **
Responsibilities
- Answer and appropriately direct incoming calls
- Greet visitors; determine nature of business and direct to appropriate individual
- Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation
- Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor
- Assist in building or suite access control and the maintenance of a safe, healthy and secure office
- Maintain local contact lists, if appropriate
- Maintain neat and organized front office area
- Manage conference room use, reconcile conflicts and post schedules (if appropriate)
- May assist with meeting setup, including procuring food and equipment
- May perform other duties in support of the facility team or general office, as needed
- Prepare and process incoming and outgoing mail (includes determining and affixing postage)
- Maintain records on outgoing registered mail and packages and reconcile charging errors as needed
- Handle special requests for mail, package, shipping-freight services
- Ensure compliance with all legislation related to the handling and shipping of materials
- May assist with mass mailings (generating distribution lists, labels, etc.)
- Respond to requests for facility maintenance or repair
- Ensure completion of routine and required building or equipment service
- Maintain equipment manuals and logs
- General Facility Support
- Purchase and stock office supplies
- Follow appropriate standard supply and related cost charging guidelines
- Respond to internal requests for facilities service or repairs and contact property management or as appropriate
- Assist with tasks related to facility management and appearance
- Assist with facility Health, Safety, Security and Environmental tasks
- Support Plan Beyond goals and tasks related to Office Sustainability
- Create or order identification badges and provide building or suite access card management
- Direct staff to corporate guidance on offsite storage and coordinate box storage and retrieval
- Upkeep of floor plans and other office information
- May track office utilization or update other Facility related data as needed or requested
- In the event of an office renovation or move – provide support to Facilities project manager as requested
- Assist or manage internal furniture moves, reconfigurations, or installations as needed
- Serve as backup to Facility Lead on tasks related to local day-to-day operations. Cross train with Lead (or others as appropriate)
- Other support to Real Estate Operations as needed or requested
- May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance
Qualifications
- High School Dipoma or GED
- Proficient with Microsoft Outlook, Word, Excel and the Windows environment
- 2 years customer service or administrative experience