Operations & Finance Manager

Job Summary: The Operations and Finance Director is a vital part of the small Benji Project leadership team. This role is responsible for a range of systems that allow the organization to be efficient and accountable, maximizing its mission through smart use of resources. They make sure the office runs smoothly and that all team members have what they need to be successful. Location: Based in Port Townsend, WA

Status: Part-time, hourly, non-exempt employee. Approximately 30-40 hrs/week, flexible for the right candidate, with the potential for growth. Generous PTO, sick leave, and floating holidays provided. 

Compensation: $33-$36/hour, DOE

To apply: Submit a complete application via Google Forms (https://forms.gle/V3ToyydZLXU4dfSv6). You will be asked to provide a resume, cover letter, and respond to questions regarding employment eligibility. Please, no in-person, email, or paper submissions. Applications will be reviewed on a rolling basis with priority given to candidates who apply by May 4, 2026.

Organizational Overview

Founded in 2017 in response to the suicide of a Port Townsend teenager, The Benji Project teaches mindfulness and self-compassion tools to young people and their families and communities. Through classes, workshops and camps, we build capacity for stress management and emotional resilience. We envision a community in which young people thrive, navigating life's ups and downs with resilience. ​

We seek a mission-driven individual interested in contributing their vision and heart to our growing organization. This is an opportunity to be part of a dynamic, supportive team, with the potential to have far-reaching impacts in the community. 

Along with the Executive Director, the Operations Director is a key driver of the culture of the organization, seeking to foster these core values: 

• We honor the common humanity of mental and emotional struggle, while recognizing that each person’s life experience is unique. 
• We believe that mental health is integral to individual and community well-being.
• We dedicate ourselves to fostering a sense of belonging among all youth in our community, especially those whose voices are less often heard. 
• We use evidence-based programs and innovative approaches to respond to the needs of our community. 
• We seek to embody mindfulness and compassion in our interactions with ourselves and those we serve. 

Job Responsibilities

Organizational Operations

• Maintain operational procedures and systems, adapting and improving systems as needed.
• Efficiently develop, implement, and train others on key systems, including onboarding new staff and contractors. 
• Serve as the project manager for general operations, office logistics, and supply management. 
• Support the Board of Directors for meetings and retreats including scheduling, communications, and coordination. Attend all Board meetings.

Development Operations

• Manage the donor database, including timely processing of donations and donor recognition.
• Support Executive Director and other staff in financial aspects of grant application, implementation, and reporting.
• Maintain a volunteer database that effectively organizes and illustrates data.
• Foster volunteer relationships and proactively engage with, recruit, screen, and onboard potential volunteers.
• In collaboration with the Executive Director and other staff, plan and manage fundraising events, including volunteer coordination. 

Program Operations

• Support the team of Instructors across Jefferson and Clallam Counties with training needs, team logistics, and communications. 
• Track, procure, maintain, and allocate program supplies. 

Financial Management

• Partner with the Executive Director and Board members to craft high-level financial strategies for the organization.
• Manage the budget, in collaboration with the Executive Director. 
• Utilize financial planning skills to draft and revise the annual budget for Board approval. 
• Monitor the implementation of that budget throughout the year. 
• Prepare, analyze, and present financial reports, working with the bookkeeper and accountant. 
• Ensure income and expenses are properly recorded in a timely and accurate manner. 
• Manage accounts payable and accounts receivable, ensuring all invoices and bills are processed in a timely manner. 
• Serve as key staff member on the Board’s Finance Committee. 

Qualifications

• The Operations and Finance Director will have a Bachelor’s degree plus at least 5 years relevant work experience, in nonprofit or for-profit organizations, OR 10 or more years’ relevant work experience. 

• This individual’s strengths include:
• A passion for relationship building and collaboration.
• Commitment to working with all the diverse groups in our local communities. 
• Flexibility and creative problem solving. 
• Humor and humility.
• Excellent verbal and written communication.
• Efficient time management, and high productivity with minimal supervision. 
• An aptitude for assessing and addressing organizational needs. 
• Comfort learning new systems.

• This individual’s skills and knowledge include: 
• Experience with non-profit and/or small business management, including financial management. 
• Proficiency with Excel and Google suite.
• Familiarity with Quickbooks for organizational accounting.
• Experience with volunteer or program management. Familiarity with database software such as Kindful is a plus.

Benefits and Schedule

The Benji Project offers generous total rewards compensation, including accrued paid time off, WA State Sick Leave, 10 annual floating holidays, access to an ICHRA plan for medical, dental, and vision insurance, flexible hybrid scheduling, cell phone reimbursement, and paid professional development opportunities.  

The primary work location is TBP’s office in Port Townsend, with some hybrid work possible. Hours can be flexible, as long as coordinated with the other members of the team. The role requires some evening meetings (including bi-monthly Board meetings) and weekend work (including setting up and attending events). 

While this position is currently structured at ~30hrs/week, TBP may work with the right candidate to craft this into a position ranging from 20- to 40-hours/week.

The Benji Project Equal Employment Opportunity Policy 

The Benji Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.