What are the responsibilities and job description for the Administrative Assistant position at The Bachrach Group?
We are in search of an Administrative Assistant for our client, a non-profit organization in Queens, NY. This is a fulltime/in-office opportunity. The ideal candidate should be organized, able to multi-task and interact with children and parents. A flexible and patient attitude is key to be successful in this role.
Responsibilities:
- Greet visitors/clients, determine nature of business, and announce visitors
- Answers/address callers/questions
- Maintain a professional relationship and confidentiality with clients
- Compose, type, email correspondence, memos, reports and marketing materials
- Organize/maintain filing system and copy, collate, file correspondence/documents weekly
- Coordinate/schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities
- Record, type and distribute meeting minutes
- Perform data entry, and collect, track, log employee time off
- Manage, troubleshoot, and track office equipment/maintenance issues
- Order, receive, track, store and distribute office supplies
- Manage mail pick-ups and/or deliveries
- Coordinate, plan and participate in special events
Requirements:
- Bachelor’s Degree (B.A.) in a related field preferred, min. Associate degree required
- Two years of relevant experience
- Bi-lingual English and Spanish preferred
