Ranch Hospitality & Office Coordinator

Ranch Hospitality & Office Coordinator

The Ashley Foundation Inc. | Harrison, Idaho
Located approximately 13 miles from Coeur d’Alene, Idaho

Position Overview

The Ashley Foundation Inc. is seeking a dependable, organized, and hospitality-minded individual to support the year-round operations of our Non-profit property in Harrison, Idaho.

The primary focus of this position is hospitality, guest accommodations, office administration, retreat coordination, animal care, property readiness and operational needs of the Foundation. The successful candidate will ensure that guest spaces are welcoming, office operations remain organized, and the ranch is prepared for visitors, and special events throughout the year.

Animal care and general ranch maintenance are secondary responsibilities and will be performed as needed, in coordination with the Ranch Caretaker and Supervisor.

This is an excellent opportunity for someone who enjoys hospitality and administrative work while appreciating the unique outdoor environment of a working ranch.

Primary Responsibilities

1. Hospitality & Guest Accommodations

• Prepare guest accommodations, and common areas for arrivals, ensuring all spaces are clean, comfortable, organized, and welcoming.
• Coordinate guest stays, retreat logistics, schedules, supplies, and special requests.
• Maintain linens, guest amenities, cleaning supplies, and hospitality inventory.
• Inspect accommodations before and after guest use and address or report any issues.
• Maintain high standards of cleanliness, presentation, and hospitality throughout the property.
• Ensure guest areas are properly stocked, organized, and ready for use throughout the year.

2. Office Administration

• Manage emails, filing, scanning, document organization, and routine administrative correspondence.
• Organize invoices, receipts, and supporting documentation for management and bookkeeping.
• Maintain calendars, schedules, appointments, and administrative tracking lists.
• Assist with inventory management, purchasing, supply pickups, and errands as needed.
• Maintain accurate records, track outstanding items, and communicate updates and concerns to management.
• Photograph the ranch, accommodations, activities, and events for use on social media and other promotional platforms to encourage future interest, repeat visits, and retreat bookings.
• Assist with scheduling and organizing charitable retreats, meetings, and special events.
• Coordinate accommodations, event spaces, supplies, setup, and cleanup.
• Ensure facilities are ready before guests arrive and properly restored following their departure.
• Communicate logistical needs and coordinate preparations with management, team members, and guests.
• Assist with event calendars, checklists, and preparation timelines.
• Help create a professional, welcoming experience for all guests and charitable organizations using the property.

4. Property Readiness

• Conduct routine inspections of cabins, buildings, common areas, and guest facilities.
• Monitor heating, plumbing, lighting, cleanliness, and general facility conditions.
• Help ensure walkways, entrances, parking areas, and guest spaces are safe and accessible, including during winter weather.
• Monitor supplies and report maintenance concerns promptly.
• Assist with seasonal preparation and general property readiness.
• Maintain organized storage areas and ensure equipment and supplies are properly cared for.
• Identify potential issues proactively and communicate repair or maintenance needs to the appropriate supervisor.

Supporting Responsibilities

5. Animal Care & General Ranch Support

• Assist with scheduled feeding, watering, and observation of ranch animals as needed.
• Monitor water troughs, feed supplies, fencing, and animal areas and report concerns.
• Help coordinate veterinary and farrier appointments as directed.
• Assist with light grounds maintenance, cleaning, and general ranch upkeep.
• Work collaboratively with and take direction from the Ranch Supervisor
• Provide additional reasonable operational support as needed to maintain the property.

Important: Hospitality, office administration, guest readiness, and property operations are the primary priorities of this position. Animal care and general ranch duties are secondary and will be assigned according to operational needs.

Qualifications

• Experience in hospitality, guest services, office administration, event coordination, or property management preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional, friendly, and service-oriented demeanor.
• Comfortable using email, calendars, word processing, spreadsheets, and digital filing systems.
• Ability to manage multiple responsibilities, prioritize tasks, and work independently.
• Practical problem-solving skills and a proactive approach to identifying needs.
• Willingness to assist with animal care and hands-on ranch duties when required.
• Ability to work in a rural setting and adapt to seasonal and winter weather conditions.
• Valid driver's license and reliable transportation required.

Ideal Candidate

The ideal candidate takes pride in creating a welcoming environment and ensuring every detail is handled professionally. They are organized, trustworthy, proactive, and comfortable balancing office responsibilities with the practical needs of a large property.

They understand that successful hospitality depends on preparation, communication, cleanliness, and follow-through. They are equally comfortable managing administrative details, preparing guest accommodations, coordinating retreats, taking photographs for promotional purposes, and identifying property needs before they become larger problems.

The successful candidate will be a self-starter who takes initiative, communicates effectively with management, and understands the importance of maintaining a professional and welcoming environment for guests, staff, and charitable organizations.

Employment Details

• Location: Harrison, Idaho
• Position Type: Full-time, year-round
• Schedule: To be determined; occasional weekend or event support may be required.
• Compensation: Commensurate with experience.
• Benefits: Health and dental insurance available after completion of the 90-day waiting period, subject to Foundation policy and plan terms.

Pay: $26.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Work Location: In person

Salary : $26 - $28