What are the responsibilities and job description for the Administration Coordinator - Facility/Fleet position at The Arc of Chester County?
**Administration Coordinator - Facility/Fleet**
Full-Time
Non-Exempt
The Arc of Chester County is a leading advocacy organization and provider of a lifetime of programs and services for individuals with disabilities and their families. The Arc of Chester County is a leading advocacy organization and provider of a lifetime of programs and services for individuals with disabilities and their families. We have a long and positive history in our community and been providing these important services for over 70 years. If you would like to join an innovative team that makes a direct impact on the lives of people with disabilities, check out this opportunity!
**SUMMARY: **
All employees at The Arc of Chester County are expected to embrace and exemplify our Mission, Vision, and Core Values. This position is responsible for managing the day to day facility needs for the agency, fleet management and administrative support by performing their essentional duties and responsibilities.
**ESSENTIAL DUTIES AND RESPONSIBILITIES: **
Full-Time
Non-Exempt
The Arc of Chester County is a leading advocacy organization and provider of a lifetime of programs and services for individuals with disabilities and their families. The Arc of Chester County is a leading advocacy organization and provider of a lifetime of programs and services for individuals with disabilities and their families. We have a long and positive history in our community and been providing these important services for over 70 years. If you would like to join an innovative team that makes a direct impact on the lives of people with disabilities, check out this opportunity!
**SUMMARY: **
All employees at The Arc of Chester County are expected to embrace and exemplify our Mission, Vision, and Core Values. This position is responsible for managing the day to day facility needs for the agency, fleet management and administrative support by performing their essentional duties and responsibilities.
**ESSENTIAL DUTIES AND RESPONSIBILITIES: **
- Participate, collaborate and/or implement The Arc of Chester County's 5-year Strategic Plan.
- Complete all training and qualifications requirements.
- Responsible for all facilities and equipment management, including but not limited to building maintenance and
- and overall agency administration for fire suppression system, camera software/system and other building contract coordination, and contractors.
- Responsible for tracking and maintaining all agency fleet vehicles.
- Train employees in the use of vehicles and essential safety requirements.
- Supervise and evaluate all maintenance staff and contractors.
- Inventory, purchase, and stock all agency supplies as needed.
- Work with agency staff/guests for event planning, setup, and breakdown.
- Coordinate and oversee building contractors. Maintain a current contact list with account numbers if appropriate. Process relevant invoices for Accounts Payable department.
- Contact and obtain all needed documents for facility vendors.
- Coordinate the tasks and supplies for the facilities projects on Volunteer Days.
- Attend all Safety Committee meetings to ensure areas of concern are addressed.
- Attend additional committee/group meetings as appropriate.
- Back up IT needs, if applicable.
- Back up reception and cleaning vendor as needed.
- Participate in Arc sponsored events.
- Other duties as assigned.
- **EDUCATION AND/OR EXPERIENCE **
- High school diploma or general education degree (GED).
- Proficient computer skills and database knowledge.
- One year of related experience and/or training preferred.
- **OTHER SKILLS AND ABILITIES**