Administrative Assistant

Thaden School now seeks an Administrative Assistant to serve as a welcoming face that helps oversee the daily flows, communication, and safety protocols of our school community. 

Role and Responsibilities 

• Organize and maintain a welcoming front office. 
• Interact with our community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings.
• Maintain student attendance records.
• Provide administrative support for meetings and events.
• Assist with securing substitute coverage for approved teacher absences.
• Sort and distribute incoming mail and manage office supply inventory.
• Provide day-to-day administrative assistance for the professional community as needed.
• Partner with safety and security during drills and emergencies, ensuring quick communication, accurate student rosters, and strict adherence to school lockdown or evacuation plans.
• Perform other duties in support of the School mission as determined by the Operations Manager, Division Heads, or Head of School

Skills, Qualifications and Attributes

• Unflappable, warm demeanor, and ability to thrive in a busy school office.
• Ability to maintain clear boundaries with visitors, staff, and students to ensure a safe and professional school environment.
• Relevant experience in a non-profit or school environment is preferred.
• Strong oral, written, and phone communication skills; Spanish language skills preferred.
• Proficiency in Google Suite applications; ability to quickly learn other school-related software.
• Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents.
• Capacity to juggle mundane and complex tasks, to prioritize, and to work in a self-directed manner.
• Excellent judgment and discretion in handling confidential information.
• Ability to positively represent the school in all settings and circumstances.

Physical Requirements

• Job frequently requires standing, walking, and handling objects with hands.
• Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds.
• Some work performed outside is exposed to changing weather conditions.