What are the responsibilities and job description for the Vice President of Finance and Administration position at Texas Southmost College?
Job Summary
This position serves as the chief financial officer of the College. This position provides leadership and management for the planning, development, implementation and evaluation of the finance and administration support services of the College.
Essential Duties And Responsibilities
Provides leadership for the planning, development, implementation and evaluation of the functions relating to finance and administration for optimal efficiency and effectiveness. Keeps the president fully advised on financial and administrative related matters of the College. Plans, administers, manages, and evaluates the finance and administration functional units and staff. Organizes, directs, and coordinates the activities for the offices of accounting; budget planning; business services; finance; investments; payroll; inventory control; accounts payable; accounts receivable; physical plant operations; facilities and construction; grounds; security and safety; procurement; events; leasing; human resources; and materials management of the College. Provides leadership and oversees the daily fiscal, administrative, and managerial operations; collection, receiving, receipting, depositing, and disbursement of all funds; accounting, financial and control reporting; internal auditing; and long-term financial planning of business affairs of the College in consultation with the president. Provides leadership in the development of the College budget and in controlling expenditures within the approved budget, including the development of institutional revenue options and expenditure guidelines, and makes related recommendations to the president. Provides leadership and vision for the implementation of a strategic plan for the finance and administration functional area at the College. Leads and oversees the College’s bidding process. Attends all Board meetings. Provides leadership and oversight for the operation, maintenance and protection of all campus facilities, property, vehicles and equipment. Maintains contact with the College’s external auditing firms and prepares related responses regarding audit results and the annual management letter. Directs the investment activities of the College. Collaborates with other vice presidents and administrative staff on appropriate matters. Ensures College compliance with related Texas statutes and administrative rules and guidelines of the Texas Higher Education Coordinating Board. Reviews, maintains and evaluates the budget for the finance and administration functional areas and directs appropriation of funds and expenditures relating to services and programs. Coordinates the development of program outcomes for all finance and administration functional areas, monitors assessment of those outcomes, and develops plans of action for improvement based on the assessment of those outcomes. Develops, implements, monitors and revises policies and procedures relating to the finance and administration functional areas. Works with faculty and staff to resolve finance and administration issues and complaints in compliance with college policies and procedures. Leads the process for systematic review and evaluation of the planning by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with College standards, policies and guidelines. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ). Supports the values and institutional goals as defined in the College’s Strategic Plan. Working hours may include evenings, holidays or weekends depending on deadline requirements and special events. Performs other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This position serves as the chief financial officer of the College. This position provides leadership and management for the planning, development, implementation and evaluation of the finance and administration support services of the College.
Essential Duties And Responsibilities
Provides leadership for the planning, development, implementation and evaluation of the functions relating to finance and administration for optimal efficiency and effectiveness. Keeps the president fully advised on financial and administrative related matters of the College. Plans, administers, manages, and evaluates the finance and administration functional units and staff. Organizes, directs, and coordinates the activities for the offices of accounting; budget planning; business services; finance; investments; payroll; inventory control; accounts payable; accounts receivable; physical plant operations; facilities and construction; grounds; security and safety; procurement; events; leasing; human resources; and materials management of the College. Provides leadership and oversees the daily fiscal, administrative, and managerial operations; collection, receiving, receipting, depositing, and disbursement of all funds; accounting, financial and control reporting; internal auditing; and long-term financial planning of business affairs of the College in consultation with the president. Provides leadership in the development of the College budget and in controlling expenditures within the approved budget, including the development of institutional revenue options and expenditure guidelines, and makes related recommendations to the president. Provides leadership and vision for the implementation of a strategic plan for the finance and administration functional area at the College. Leads and oversees the College’s bidding process. Attends all Board meetings. Provides leadership and oversight for the operation, maintenance and protection of all campus facilities, property, vehicles and equipment. Maintains contact with the College’s external auditing firms and prepares related responses regarding audit results and the annual management letter. Directs the investment activities of the College. Collaborates with other vice presidents and administrative staff on appropriate matters. Ensures College compliance with related Texas statutes and administrative rules and guidelines of the Texas Higher Education Coordinating Board. Reviews, maintains and evaluates the budget for the finance and administration functional areas and directs appropriation of funds and expenditures relating to services and programs. Coordinates the development of program outcomes for all finance and administration functional areas, monitors assessment of those outcomes, and develops plans of action for improvement based on the assessment of those outcomes. Develops, implements, monitors and revises policies and procedures relating to the finance and administration functional areas. Works with faculty and staff to resolve finance and administration issues and complaints in compliance with college policies and procedures. Leads the process for systematic review and evaluation of the planning by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with College standards, policies and guidelines. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ). Supports the values and institutional goals as defined in the College’s Strategic Plan. Working hours may include evenings, holidays or weekends depending on deadline requirements and special events. Performs other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.