What are the responsibilities and job description for the Accountant-Grants & Contracts position at Texas Southmost College?
Job Summary
Performs a variety of technical and accounting duties involved in performing responsible financial record keeping and reporting duties; participates in the establishment and maintenance of accounting systems requiring the use and implementation accounting principles and procedures; performs analysis of fiscal, financial, and statistical records and prepares various statements and reports; ; Performs a variety of technical and accounting duties in support of the books of account related to College, the TSC Foundation, and Grants & Contracts awarded to both entities.
Essential Duties And Responsibilities
Performs a variety of technical and accounting duties in support of Grants & Contracts and the TSC Foundation. Prepares a variety of detailed financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data and participates in the preparation of reports and recommendations; prepares financial, accounting, budgetary, and statistical studies and reports; facilitates grants in accordance with grant requirements and generating statistical reports for the College and the TSC Foundation. Reviews and analyzes financial reports and statements for accuracy regarding balances and budget variances and for reasonableness, consistency, conformity with sound accounting and budget control principles and practices for the College and the TSC Foundation. Reviews, analyzes, and reconciles a variety of accounting, financial, and statistical records, ledgers, and files; reviews information to ensure accurate reporting; identifies and resolves discrepancies and corrects errors for the College and the TSC Foundation. Supports the principal investigators toward achieving project goals and objectives to meet all required deadlines; compiles, reviews and approves reports and records of grant activities to ensure progress is made toward specified objectives for the College and the TSC Foundation. Performs account analysis for categorical programs; collects and compiles data and information; audits all categorical fund program claims and reports; analyzes and reconciles data for accuracy; forwards claims and reports to appropriate signatories; reviews and approves data for various statistical surveys and reports such as grant program deliverables and tracking for the College and the TSC Foundation. Works closely with Coordinator of Grants, Contracts & Sponsored Programs, principal investigators, and supervisors on the time and effort certification process. Prepares, maintains and monitors grants’ and the TSC Foundation’s transaction records related to accounts payable, cash receipts for assigned operations, vendor invoices/payments, and returned checks. Participates in special projects and prepares reports; maintains appropriate procedures to meet college and governmental policy and procedures; maintains departmental files. Prepares, maintains and monitors grants’ and the TSC Foundation’s receivables and deferred revenue; requests payments by preparing and processing invoices and vouchers according to College procedures; posts related transactions to the general ledger. Prepares monthly, quarterly, semi-annual, and annual reports for college, state, local, and federal funding sources and the TSC Foundation in accordance with specific reporting formats and established accounting principles; and maintains files related to reports. Reviews bank statements; researches and resolves discrepancies for assigned funds. Responds to problems and inquiries from accounting system users requiring detailed knowledge of policies, procedures, systems and regulations of assigned area. Researches and interprets fiscal and accounting regulations, laws and guidelines; recommends account numbers and performs system maintenance transactions. Disseminates guidelines on accounting policies, practices and systems to users. Provides fiscal control for TSC Foundation and grant funds. Calculates and determines allowability of employee benefits with relation to local, state, and federal grants and programs. Prepares and enters journal entries and inter-fund transfers. Assists with the development of the TSC Foundation’s and individual grant & program budgets and provides data to budget office. Verifies and posts details of transactions, such as funds received and disbursed, and totals accounts. Participates in year-end closing activities; prepares year-end grant walk forward entries; makes adjusting entries; and may serve as liaison with external auditors, including collecting, reviewing, organizing and preparing required documentation. May develop accounting procedures and propose changes to computerized accounting system; develop indirect cost rate proposals for use in externally funded programs, grants & contracts; and make post-closing adjustments to financial statements. May assist in general administrative duties such as answering phones, greeting visitors, assisting employees, and responding to phone calls; assists students via website, email, telephone, and one-on-one. Promotes a positive image of the College when handling customer/client problems by treating each individual with respect and resolving their concerns/complaints in a professional manner. Maintains competency and stays current with responsibilities through self-directed reading, attending professional development and training as required by the Controller. Contributes to the overall success of department by performing all other essential duties and responsibilities as assigned Works with word processing, spreadsheet and database software to complete administrative tasks. Handles sensitive and extensive confidential information. Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed. Performs duties and responsibilities within a high-tech all-digital environment. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ). Supports the values and institutional goals as defined in the College’s Strategic Plan. Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Serves on committees as appropriate and as appointed by supervisor. Working hours may include evenings, holidays or weekends depending on deadline requirements and special events. Works alongside with VP of Finance, Controller and other accountants Performs other accounting duties as assigned by supervisor.
Physical Demands
The physical demands for the position are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle objects; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Performs a variety of technical and accounting duties involved in performing responsible financial record keeping and reporting duties; participates in the establishment and maintenance of accounting systems requiring the use and implementation accounting principles and procedures; performs analysis of fiscal, financial, and statistical records and prepares various statements and reports; ; Performs a variety of technical and accounting duties in support of the books of account related to College, the TSC Foundation, and Grants & Contracts awarded to both entities.
Essential Duties And Responsibilities
Performs a variety of technical and accounting duties in support of Grants & Contracts and the TSC Foundation. Prepares a variety of detailed financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data and participates in the preparation of reports and recommendations; prepares financial, accounting, budgetary, and statistical studies and reports; facilitates grants in accordance with grant requirements and generating statistical reports for the College and the TSC Foundation. Reviews and analyzes financial reports and statements for accuracy regarding balances and budget variances and for reasonableness, consistency, conformity with sound accounting and budget control principles and practices for the College and the TSC Foundation. Reviews, analyzes, and reconciles a variety of accounting, financial, and statistical records, ledgers, and files; reviews information to ensure accurate reporting; identifies and resolves discrepancies and corrects errors for the College and the TSC Foundation. Supports the principal investigators toward achieving project goals and objectives to meet all required deadlines; compiles, reviews and approves reports and records of grant activities to ensure progress is made toward specified objectives for the College and the TSC Foundation. Performs account analysis for categorical programs; collects and compiles data and information; audits all categorical fund program claims and reports; analyzes and reconciles data for accuracy; forwards claims and reports to appropriate signatories; reviews and approves data for various statistical surveys and reports such as grant program deliverables and tracking for the College and the TSC Foundation. Works closely with Coordinator of Grants, Contracts & Sponsored Programs, principal investigators, and supervisors on the time and effort certification process. Prepares, maintains and monitors grants’ and the TSC Foundation’s transaction records related to accounts payable, cash receipts for assigned operations, vendor invoices/payments, and returned checks. Participates in special projects and prepares reports; maintains appropriate procedures to meet college and governmental policy and procedures; maintains departmental files. Prepares, maintains and monitors grants’ and the TSC Foundation’s receivables and deferred revenue; requests payments by preparing and processing invoices and vouchers according to College procedures; posts related transactions to the general ledger. Prepares monthly, quarterly, semi-annual, and annual reports for college, state, local, and federal funding sources and the TSC Foundation in accordance with specific reporting formats and established accounting principles; and maintains files related to reports. Reviews bank statements; researches and resolves discrepancies for assigned funds. Responds to problems and inquiries from accounting system users requiring detailed knowledge of policies, procedures, systems and regulations of assigned area. Researches and interprets fiscal and accounting regulations, laws and guidelines; recommends account numbers and performs system maintenance transactions. Disseminates guidelines on accounting policies, practices and systems to users. Provides fiscal control for TSC Foundation and grant funds. Calculates and determines allowability of employee benefits with relation to local, state, and federal grants and programs. Prepares and enters journal entries and inter-fund transfers. Assists with the development of the TSC Foundation’s and individual grant & program budgets and provides data to budget office. Verifies and posts details of transactions, such as funds received and disbursed, and totals accounts. Participates in year-end closing activities; prepares year-end grant walk forward entries; makes adjusting entries; and may serve as liaison with external auditors, including collecting, reviewing, organizing and preparing required documentation. May develop accounting procedures and propose changes to computerized accounting system; develop indirect cost rate proposals for use in externally funded programs, grants & contracts; and make post-closing adjustments to financial statements. May assist in general administrative duties such as answering phones, greeting visitors, assisting employees, and responding to phone calls; assists students via website, email, telephone, and one-on-one. Promotes a positive image of the College when handling customer/client problems by treating each individual with respect and resolving their concerns/complaints in a professional manner. Maintains competency and stays current with responsibilities through self-directed reading, attending professional development and training as required by the Controller. Contributes to the overall success of department by performing all other essential duties and responsibilities as assigned Works with word processing, spreadsheet and database software to complete administrative tasks. Handles sensitive and extensive confidential information. Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed. Performs duties and responsibilities within a high-tech all-digital environment. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ). Supports the values and institutional goals as defined in the College’s Strategic Plan. Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Serves on committees as appropriate and as appointed by supervisor. Working hours may include evenings, holidays or weekends depending on deadline requirements and special events. Works alongside with VP of Finance, Controller and other accountants Performs other accounting duties as assigned by supervisor.
Physical Demands
The physical demands for the position are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle objects; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.