Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely reconciliation and processing of invoices for the hospital. This role also manages vendor relationships, maintains vendor accounts, and ensures timely and accurate reporting of the hospital’s accounts payable position. Additionally, the position supports the accounting team by maintaining spreadsheets and assisting with various departmental tasks.

Essential Duties and Responsibilities

1. Receive and reconcile invoices and requisitions for goods and services. Prepare weekly invoice batches for payment, enter data into Multiview. Manage weekly check runs and log check registers into Positive Pay systems.
2. Maintain Multiview and related accounts payable systems to ensure system accuracy and vendor payment receipt.
3. Generate weekly accounts payable aging reports for management. Prepare vendor checks for mailing and prepare manual checks as required.
4. Ensure the three-way match process is followed by validating purchase orders, receiving reports, and invoices prior to payment.
5. Maintain relationships with hospital vendors; manage vendor accounts by maintaining current vendor information including W-9's, monitor vendor accounts and review monthly statements to ensure payment of all invoices and proper recording of credit memos. Assist in resolving invoice discrepancies.
6. Timely and accurately maintain required spreadsheets and logs; monthly reconciliations.
7. Manage scanning and archiving of accounting documents. Support special projects as assigned.
8. Ensure the confidentiality and security of all financial files; maintain filing system for all financial documents. Responsible for accounts payable related audit deliverables.
9. Prepare data conversions to ensure that information currently maintained in Trubridge specifically related to patient refunds and pharmacy inventory receipts, is accurately recorded in Multiview.
10. Performs other related duties as assigned to support the Finance Department.

• Education & Training:
  • High school diploma or equivalent required.
  • Associate’s degree in accounting or a related field preferred.
• Experience:
  • Minimum of 2 years of experience in accounting or a related business field.
• Licensure/Certification/Registration:
  • N/A
• Key Skills:
  • Working knowledge of generally accepted accounting principles (GAAP) and standard accounts payable practices.
  • Demonstrated experience in accounts payable processing, invoice reconciliation, and payment administration.
  • Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve discrepancies.
  • Proficient in Microsoft Office Suite, including Excel and Word, with experience utilizing accounting and financial management systems.
  • Excellent attention to detail with strong organizational and time-management skills.
  • Ability to maintain accuracy while managing multiple priorities and meeting established deadlines.
  • Demonstrated ability to handle confidential and sensitive financial information with discretion and professionalism.
  • Effective verbal and written communication skills, with the ability to interact professionally with vendors, management, and internal stakeholders.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.