Payroll Accountant

Primary Purpose:

To assist in the efficient operation of the Business Office with ongoing accounting

Qualifications:

Education/Certification

• Bachelor's degree required upon application. Preferred areas of study are business, payroll, accounting, and finance.

Skills

• Minimum of three years of payroll experience required
• Accounting experience preferred
• Experience with Microsoft Office Suite, Google G-Suite, spreadsheet software, and accounting/payroll software required
• Working knowledge of payroll laws, IRS and TRS reporting, and benefit deductions required
• Ability to operate a 10-key adding machine by touch preferred
• Demonstrated ability to read and interpret technical procedures and governmental regulations
• Demonstrated ability to write reports and business correspondence
• Ability to effectively present information and respond to questions
• Strong organizational, communication, and interpersonal skills required
• Ability to work in a team-oriented environment and under pressure of audits, deadlines, and multiple tasks

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment: Must be physically able to work inside; tolerate frequent districtwide travel and occasional statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

• Manages and processes all aspects of payroll, including verifying timekeeping records for accuracy and compliance with policies and procedures
• Maintains payroll system data; enters payroll updates, deductions, benefits, and personnel changes
• Processes payroll terminations and monthly payroll payoffs
• Processes payments and prepares reports for IRS, TRS, and other payroll-related entities
• Maintains and reconciles employee payroll deductions and benefit records
• Assists employees with payroll-related questions and concerns
• Sets up new employees in payroll and personnel systems
• Prepares and maintains payroll documentation and files for audit and compliance purposes
• Processes monthly payoffs for payroll
• Compiles statistical and financial data to produce payroll and accounting reports
• Reviews and approves travel expenses related to payroll processing
• Collaborates with Business Office staff, Directors, and program personnel to ensure accurate payroll and budget alignment
• Creates and monitors required financial and data report submissions for completion, timeliness, and accuracy
• Assists with bank reconciliations and internal charge computations related to payroll
• Assists auditors as needed
• Learns duties of other Business Office staff to provide backup support
• Prepares reports as required for Board meetings and internal review
• Travel may be required as a part of job responsibilities
• Maintains a functioning cell phone and is accessible through this phone as deemed appropriate by the CFO. A functioning cell phone means that it is charged, activated, messages checked, and mailbox emptied regularly
• Reports for work ready to perform responsibilities
• Performs duties that directly and/or indirectly impact student performance in Region
• Maintains a professional level of confidentiality regarding all ESC matters
• Supports the mission, goals, and objectives of the ESC strategic plan
• Upholds and adheres to safety rules and policies of the ESC safety program
• Performs professional responsibilities as required by ESC policies, processes, and procedures
• Manages time, calendar, and job responsibilities to meet deadlines
• Meets proficiency levels of required technology skills as outlined by supervisor
• Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
• Performs other duties as assigned