What are the responsibilities and job description for the Administrative Assistant II - Health Services Administration - Health Services Division (041310) position at Texas Department of Criminal Justice?
JOB SUMMARY
Performs routine administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; and preparing and
editing reports and documents. Works under moderate supervision with limited latitude for the use
of initiative and independent judgment.
A. Prepares and disseminates information concerning agency programs and services; responds to
inquiries regarding rules, regulations, policies, and procedures; and assists in the development
of administrative and technical policies and procedures.
B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents;
performs data entry, retrieval, and data searches; and maintains filing and record keeping
systems to include automated information systems and program databases.
C. Assists in the preparation of program training materials; and assists in planning and scheduling
meetings and conferences, making travel arrangements, and preparing related documents.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. One year full-time, wage-earning customer service, clerical, secretarial, administrative
support, or technical program support experience. Fifteen semester hours from a college or
university accredited by an organization recognized by the Council for Higher Education
Accreditation (CHEA) or by the United States Department of Education (USDE) may be
substituted for each six months of experience.
3. Experience in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs preferred.
Knowledge and Skills
1. Knowledge of office practices and administrative procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.
4. Skill to communicate ideas and instructions clearly and concisely.
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.
6. Skill to interpret and apply rules, regulations, policies, and procedures.
7. Skill in problem-solving techniques.
8. Skill to prepare and maintain accurate records, files, and reports.
9. Skill to organize and assemble statistical data.10. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.
11. Skill to type 45 words per minute (with no more than 10 errors) preferred.
12. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.
B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.
**A writing exercise which may include spelling, grammar, punctuation,
proofreading, letter and/or report composition may be administered
as part of the selection process.**
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.
Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
Questions regarding this posting may be directed to:
Harmony Lopez
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77320
PH: (936) 437-3139
Email: hr.selectionsteam1@tdcj.texas.gov
Military Occupation Specialty Code
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
Salary : $2,938