What are the responsibilities and job description for the Administrative Assistant III - Administrative Support - Health Services Division - Huntsville (036414) position at Texas Department of Criminal Justice?
JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; and preparing and
editing reports and documents. Works under general supervision with moderate latitude for the use
of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Participates in the planning and execution of administrative projects; coordinates work with
organizational units of the agency; and assists in the development of administrative and
technical assistance policies and procedures and in analyzing and seeking solutions to
problems.
B. Prepares and disseminates information concerning programs and procedures; prepares, edits,
and distributes correspondence, reports, studies, forms, and other documents; responds to
inquiries regarding rules, regulations, policies, and procedures; and performs complex word
processing.
C. Maintains filing, record keeping, and records management systems to include automated
information systems; compiles and enters data for charts, graphs, databases and summaries
and makes calculations; and assists in the preparation of presentations.
D. Assists in researching, developing, and revising agency publications, forms, manuals, and
reports; attends meetings, takes notes, prepares minutes, and distributes related information;
and functions as liaison between the supervisor and other agency staff, officials, and the public.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning experience in customer service, clerical, secretarial,
administrative support, or technical program support work. Fifteen semester hours from a
college or university accredited by an organization recognized by the Council for Higher
Education Accreditation (CHEA) or by the United States Department of Education (USDE)
may be substituted for each six months of experience.
3. Experience in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.
3. Skill to communicate ideas and instructions clearly and concisely.
4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.
5. Skill to interpret and apply rules, regulations, policies, and procedures.
6. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.
7. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs.
8. Skill in researching, compiling, organizing, and presenting information and statistics.
9. Skill to prepare and maintain accurate records, files, and reports.
10. Skill to type 45 words per minute (with no more than 10 errors) preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.
B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.
Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
Only candidates selected for an interview will be contacted.
- Outside applicants will be required to submit to pre-employment drug testing as a
Questions regarding this posting may be directed to:
Shenesia Jenkins
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-3069
EMAIL HR.selectionsteam1@tdcj.texas.gov
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
Texas State Auditor's Office - Job Descriptions
The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.
Salary : $3,200