TDA - FND - Records amp; Tracking Analyst (Archivist)

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=100604andPostingSeq=1Agency InformationThe Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. Job DescriptionWHAT YOU'LL DO: The Records and Tracking Analyst will perform advanced records and information management work for the Texas Department of Agriculture's (TDA) Food and Nutrition (FandN) Division to ensure the division maintains an optimal, accurate and up-to-date electronic record management system that maximizes division efficiency in storing, maintaining, and accessing a large volume of documents. You will perform tasks associated with assigned projects to accomplish division goals, including processing and tracking, activities related to placement of Contracting Entities and Responsible Individuals on the National Disqualified List and Texas Excluded List and other information required by state and federal regulations. You will work under limited supervision with considerable latitude for the use of initiative and independent judgment.Essential Job DutiesOversee, establish, monitor, and maintain a systematic process for the creation, use, maintenance, preservation, and destruction of FandN records in electronic and paper format ensuring compliance with state and federal regulations.Instruct and train others on the systematic process for the creation, use, maintenance, preservation, and destruction of FandN records. Develop and maintain written processes, reference guides, and training resources.Provide targeted quality assurance checks to ensure the accuracy of the data in the records management systems.Identify root causes inhibiting optimal record management processes; analyze operations and opportunities within the record keeping systems; prepare reports of findings, recommendations, and justifications for procedural changes.Coordinate with other key resources to ensure contractors, staff and agency processes are emphasize safeguarding sensitive data and ensure the overall security and privacy of the system.Coordinate with the TDA Records Management Officer to ensure that the TDA FandN division is adhering to appropriate records management, including maintenance of storage, file rooms; workstations and conference rooms, to include coordinating bulk item removal, file management, and storage organization.Develop and utilize tracking tools, spreadsheets, and databases as necessary to track data and projects efficiently and effectively.Serve as FandN point of contact for updating the National Disqualified List (NDL) with United States Department of Agriculture, maintaining the Texas Summer Food Service Program Excluded List, (TEXSL), and managing the State Agency List. This includes the management of NDL and TEXSL files and tracking requests to be removed from these lists.Compile information for United States Department of Agriculture (USDA) reports and reports requested by management.Follow all TDA policies and procedures.Perform other duties as assigned. QualificationsTo be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT - experience listed on the CAPPS application must state how each of the following qualifications are met:Bachelor's Degree (one year experience related to the primary duties may substitute for one year of college). Two (2) year work experience in records management or archival work.Valid Texas driver's license and an acceptable driving record.Substitution: Bachelor's degree in Library Science or related field may substitute for experience. P eferred QualificationsWork experience compiling information, preparing technical reports, and performing analyses to determine accuracy and completeness of data.Work experience with web-based data collection and retrieval. Knowledge/Skills/AbilitiesKnowledge of foundational records management theory and practice; of records management laws, regulations, rules, and policies; of Texas State and Local Records Management (SLRM) standards and procedures, including electronic records; of Texas records lifecycle; of archival practices; and of principles and concept s of information governance and various phases of records and information managementSkills in providing excellent customer service to both internal and external customers; effective organization; operating a personal computer with applicable software; and in developing and interpreting electronic technical specifications.Ability to research, analyze, and evaluate data, and information to formulate conclusions and communicate guidance orally or in writing; to apply standardized information management strategies and procedures to unusual and/or critical situations; to communicate effectively; to adhere to a standard records retention policy; learn and interpret program statutes, rules and policies; manage multiple projects; manage and administer a vendor contract; present clear information and instructions; train FandN staff on records retention with electronic system; adhere to a records retention schedule; to write and revise standards and procedures Working ConditionsPhysical Requirements and Working Conditions: Requires working in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weig