Events Coordinator II

Job Title

Events Coordinator II

Agency

Texas A&M University

Department

Rudder Theatre Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties/Tasks:

Event Coordination and Management

• Coordinates events and conferences; providing central coordination from event inquiries through execution.
• Provides on-site customer support during events.
• Work with fellow managers & directors to provide the best events to our customers.
• Other duties as assigned.
  
  
  

Direct Client Interaction

• Work with clients throughout the event planning process, sometimes starting as early as event conception.
• Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.
  
  
  

Supervision and Staff Management

• Assists in the supervision of student staff.
• Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.
  
  
  

Communication

• Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.
  
  
  

Facility Oversight Assistance

• Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.
• Work with SSC for scheduling of any repairs or projects and follow-up.
  
  
  

Other Duties

• Perfoms other duties as assigned.
  
  
  

What You Need To Know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience in event planning including related supervisory experience.
  
  
  

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheet applications.
• Strong organizational skills.
• Effective verbal and written communication skills.
  
  
  

Physical Requirements:

• Ability to lift/move heavy objects
• Ability to stand for long periods of time
  
  
  

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M
• University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• Ability to work beyond normal office hours and/or work on weekends
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.