Events Coordinator II

Job TitleEvents Coordinator II Agency Texas A&M University Department Rudder Theatre Complex Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Events Coordinator II provides central coordination of events and conferences from event planning through execution. Essential Duties/Tasks: Event Coordination and Management Coordinates events and conferences; providing central coordination from event inquiries through execution. Provides on-site customer support during events. Work with fellow managers & directors to provide the best events to our customers. Other duties as assigned. Direct Client Interaction Work with clients throughout the event planning process, sometimes starting as early as event conception. Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests. Supervision and Staff Management Assists in the supervision of student staff. Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event. Communication Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders. Facility Oversight Assistance Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep. Work with SSC for scheduling of any repairs or projects and follow-up. Other Duties Perfoms other duties as assigned. What you need to know Salary: Compensation will be commensurate to selected hire’s experience. Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience: Bachelor’s degree in applicable field or equivalent combination of education and experience. Two years of related experience in event planning including related supervisory experience. Knowledge, Skills, and Abilities: Ability to multitask and work cooperatively with others. Knowledge of word processing and spreadsheet applications. Strong organizational skills. Effective verbal and written communication skills. Physical Requirements: Ability to lift/move heavy objects Ability to stand for long periods of time Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Ability to work beyond normal office hours and/or work on weekends Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice