What are the responsibilities and job description for the Business Coordinator II position at Texas A&M University?
Job Title
Business Coordinator II
Agency
Texas A&M University Health Science Center
Department
Nursing Finance Centralized
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What We Want
The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.
What You Need To Know
Salary: Will be commensurate based on the selected hire’s education and experience.
Location/Schedule: College Station, TX/ Monday-Friday, 8am-5pm
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Required Education And Experience
Financial Administration and Account Management
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Business Coordinator II
Agency
Texas A&M University Health Science Center
Department
Nursing Finance Centralized
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What We Want
The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.
What You Need To Know
Salary: Will be commensurate based on the selected hire’s education and experience.
Location/Schedule: College Station, TX/ Monday-Friday, 8am-5pm
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Required Education And Experience
- Bachelor’s degree in relevant field or equivalent combination of education and experience
- Three years of related experience in general office, accounting, or personnel operations.
- Experience with spreadsheets and database systems.
- Experience with financial accounting systems.
- Experiences processing accounts payable and reimbursements.
- Advanced financial knowledge.
- Excellent written and verbal communication skills.
Financial Administration and Account Management
- Reviews, approves, and provides backup for signing vouchers and requisitions.
- Reviews and audits reconciliations of multiple accounts.
- Processes, codes, and verifies receipts on all transactions in AggieBuy for assigned teams or units.
- Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy.
- Prepares complex monthly and annual financial reports.
- Coordinates and manages the travel reconciliation process through Concur for assigned teams or units.
- Audits and provides initial approval on each Concur report to ensure compliance with rules and regulations.
- Investigates and resolves complex errors on transactions and recommends and coordinates corrective action.
- Coordinates and oversees purchasing activities to ensure compliance with university regulations.
- Assists in ensuring that vendor files are up-to-date by obtaining required forms.
- Implements and coordinates purchasing activities for department laboratories and staff.
- Coordinates inventory process and maintenance of business files.
- Assists with administration of contracts and grants and prepares budgets for review by principal investigators.
- Reviews and processes individual reimbursements to faculty, staff, visitors, and students for various out-of-pocket purchases.
- Trains staff on new and existing business procedures and interprets policies and regulations for staff.
- Provides input and assists in developing policies, procedures, and guidelines for the department.
- Participates in the hiring and training of business staff and/or student workers.
- Cross-trains on travel and other reimbursements for backup purposes.
- Trains staff, faculty, and students on travel policies.
- Ensures compliance with University rules and regulations.
- Fulfills mandatory quarterly and annual reporting of accounts receivables.
- Ensures that all incoming revenue is logged, receipted, and deposited in a timely manner in accordance with system policy.
- Proposes solutions to routine financial problems.
- Proposes solutions for travel-related issues as they arise.
- Serves as a liaison with Financial Management Operations regarding travel-related issues.
- Responds to complex inquiries from vendors and business units or departments.
- Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
- Coordinates and audits personnel files and reviews and approves leave requests.
- Coordinates and reviews all travel-related documents, ensuring accuracy and adherence to policy.
- Assists with the preparation and review of financial reports and summaries.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M
- employee Living Well, a program at Texas A&M that has been built by employees, for employees
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.