What are the responsibilities and job description for the Administrative Coordinator position at Texas A&M University?
Job Title
Administrative Coordinator
Agency
Texas A&M University
Department
Procurement Services
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
Essential Duties/Tasks
Administrative Operations Management
Salary: $45,000 annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education And Experience
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Administrative Coordinator
Agency
Texas A&M University
Department
Procurement Services
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
Essential Duties/Tasks
Administrative Operations Management
- Oversees planning and execution of administrative operations
- Maintains daily office calendar and appointment monitoring
- Reviews and monitors project and program timelines and proactively identifies issues
- Coordinates office records retention and maintains reference materials
- Coordinates inventory and maintenance of office supplies and equipment
- Researches and responds to inquiries about office procedures and processes
- Coordinates logistical arrangements for travel, meetings, and events
- Develops and maintains administrative office procedures
- Reviews and signs documents for supervisors
- Serves as primary or backup administrative support to assigned functional areas
- Provides administrative support for executive staff and various team members
- Coordinates meetings, conferences, and special events
- Ensures compliance with office policies and procedures
- Assists with content and maintenance of office website
- Provides support for exam processing and assessment platforms
- Compiles and distributes candidate itineraries and schedules for interviews
- Coordinates logistical arrangements for staff events and meetings
- Enter, update, and maintain data within the State of Texas Legislative Budget Board (LBB) system, ensuring accuracy and compliance with reporting requirements
- Manage and maintain insurance certificates within the Origami software platform, ensuring documentation is current and properly recorded
- Provide support for the departmental help desk ticketing system, including monitoring, routing, and assisting with resolution of service requests
- Support the Historically Underutilized Business (HUB) Program by assisting with monthly, semi-annual, and annual reporting requirements, as well as reviewing and processing HUB Subcontracting Plan (HSP) packets for completeness and compliance
- Post procurement solicitations to the State of Texas Electronic State Business Daily (ESBD) in accordance with applicable statutes and internal procedures
- Coordinate and maintain calendars for the Executive Director and Director, including scheduling meetings and managing appointments
- Serve as the initial point of contact for the department by answering and directing calls on the main phone line in a professional manner
- Perform additional administrative and operational duties as assigned to support departmental objectives
- Monitors compliance with office policies and procedures
- Analyzes requirements for projects or initiatives
- Provides technical information regarding administrative procedures
- Assists in establishing procedures to ensure compliance with regulations
- Supervises and trains student workers and support staff
- Assists in the development of processes for student onboarding
Salary: $45,000 annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education And Experience
- Bachelor's degree or equivalent combination of education and experience
- Two years of experience in office administration
- Ability to multitask and work cooperatively with others
- Knowledge of word processing, spreadsheet, database, and presentation applications
- Interpersonal and communication skills
- Planning and organization skills
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Salary : $45,000