Business Coordinator III

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Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications.

• Experience working in a University setting

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

Responsibilities

Financial Oversight and Budget Management

• Coordinates and reviews monthly and annual financial reports.

• Prepares, reviews, and audits reconciliations of accounts.

• Develops, monitors, and reports budget activity.

• Coordinates the departmental annual fiscal year closing activities.

• Proposes solutions to complex financial problems.

• Develops complex financial and statistical analyses and summary reports.

• Fulfills mandatory quarterly and annual reporting of accounts receivables.

Purchasing and Financial Transaction Management

• Oversees accounts payable and account maintenance duties such as auditing, reviewing, and receiving vouchers and requisitions.

• Coordinates individual reimbursements to faculty, staff, visitors, and students for out-of-pocket purchases.

• Ensures department credit card purchase requests follow state purchasing guidelines.

• Assists with the inventory process related to purchasing.

• Coordinates the review and approval of requisitions and invoices in AggieBuy.

• Oversees reconciliation of expense reports in Concur for purchasing and travel.

• Coordinates the processing of DBRs, PCTs, and budget transfers.

• Reviews billing accounts to ensure they are in good standing.

Staff Supervision and Training

• Coordinates and reviews the work of entry-level business employees on related business processing activities.

• Provides purchasing and travel expense training and support for all faculty, staff, and students.

• Trains staff on new and existing business procedures.

• Provides backup for other accounting personnel, including using FAMIS and AggieBuy.

Compliance and Policy Oversight

• Interprets and ensures compliance with TAMU purchasing and travel guidelines.

• Reviews and audits cash handling activities to ensure compliance with university policies.

• Serves as a liaison to Sponsored Research Services for resolving research funding and expenditure issues.

• Serves as the backup to approver for departmental processes such as AggieBuy, Concur, and FAMIS.

Service Center and Contract Support

• Provides business support to all service center staff regarding business operations.

• Assists with the administration of contracts and grants and related sponsored grant financial management.

Liaison and Communication

• Serves as liaison with financial, payroll, and human resources departments.

• Communicates cash handling procedures to staff.

• Provides expertise and coordination on purchasing and travel activities for the department.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.