Business Coordinator II

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator II in the School of Nursing Centralized Finance office provides support to the school through the coordination of a variety of business activities for the school requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience in general office, accounting, or personnel operations.

Required Special Knowledge, Skills, and Abilities

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications

• Bachelor’s degree in business, accounting or a closely related field.

• Experience with spreadsheets and database systems.

• Experience with financial accounting systems.

• Experiences processing accounts payable and reimbursements.

• Advanced financial knowledge.

• Excellent written and verbal communication skills.

Responsibilities

Financial Support

• Reviews, submits, and provides backup for vouchers and requisitions.

• Reviews and audits reconciliations of accounts as assigned.

• Develops, monitors, and reports budget activity.

• Prepares budgets for review by principal investigator(s).

• Develops complex financial and statistical analyses and summary reports.

• Prepares complex monthly and annual financial reports.

• Plans, develops, implements, coordinates, and monitors programs or services.

• Provides input and assists in developing policies, procedures, and guidelines.

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans with finance staff in the school.

• Coordinates fiscal activities.

• Proposes solutions to complex financial problems.

• Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities.

• Monitors travel card activity reports.

• Serves as a records management coordinator.

Grants, New Initiatives, Projects

• May serve as a liaison with financial and/or travel resources within the University.

• Assists with the administration of grants, outreach programs, and research projects.

• Purchases project items requested for various activities.

• Processes invoices for consultants, experts, and vendors.

• Composes routine correspondence.

• Recommends, implements and audits business procedures.

• Provides assistance to the Associate Dean for Finance on projects and initiatives.

• Coordinates requests for electronic information resources and initiates requests through information technology security and accessibility.

• Provides support to the school taskforce committee for software and electronic information resources.

• Provides support for events, meetings or other special functions.

• Participates in the hiring and training of finance staff and/or student workers and may provide supervision.

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Monitors payment card activity reports.

Inventory and Travel

• Coordinates inventory process and maintenance of business files.

• Monitors office supply rooms for the school and orders supplies to replenish supply cabinets. Coordinates travel activities for the school.

• Assists with conference registration, and airline, hotel and car rental reservations as needed. Reviews and edits travel requests for accuracy and compliance.

• Prepares travel vouchers for reimbursement and provides backup documentation.

• Ensures that travel arrangements and vouchers are in compliance with guidelines.

• Monitors travel card activity reports.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.