Business Coordinator III

Job TitleBusiness Coordinator III Agency Texas A&M University at Galveston Department 10120915 Enrollment Services (Kelly Angell) Proposed Minimum Salary$3,562.34 monthly Job LocationGalveston, Texas Job TypeStaff Job Description Job Description Summary The Business Coordinator III is responsible for awarding and processing all TAMUG scholarships as well as ensuring the recipients fulfil their scholarship obligations. This position will also handle all Student Enrollment Services (SES) office supply ordering as well as facilitate the smooth running of the SES office suite. In addition, this position will order all SES recruiting materials and will participate in supporting recruiting events such as leading check-ins and creating material for events. Qualifications Required Education: Bachelor’s degree or equivalent combination of education and experience. Required Experience: Four years of related experience in general office, accounting, or personnel operations. Preferred Education: None Preferred Experience: Experience in Accounting, Data Base, Spreadsheets, Purchasing, Inventory Required Licenses and Certifications: None Preferred Licenses and Certifications: None Required Special Knowledge, Skills, and Abilities: Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multi-task and work cooperatively with others. Preferred Special Knowledge, Skills, and Abilities: None Job Responsibilities 45%: Office and Account Management Manages all SES office supply ordering as well as facilitating the smooth running of the SES office suite. Monitors and manages all SES recruiting material ordering, including but not limited to publications, promotional items, and supporting material. Maintains inventory control for all recruitment. Reconcile Student Enrollment Accounts and review all payroll, time keeper, and HR contact for the department. Ensure that Texas A&M University purchasing guidelines to purchase pre- approved items from contracted vendors when purchasing for recruiting are within the TAMU guidelines. 40%: Scholarship and Award Management Award and process all TAMUG scholarships as well as ensuring the recipients fulfill their scholarship obligations. Review and ensure all recipients have met their scholarship obligations. Serves as an approver and back up signer of vouchers and requisitions. Reviews and audits reconciliations of all accounts. Coordinates fiscal activities with little direct supervision. Audits and approves cash handling activities and may oversee unit purchasing activities. Serves as liaison with financial, payroll and/or human resources. Develops, implements and audits business procedures upon approval and advises upper administration. Manages maintenance of all business files. May manage personnel activities, coordinates and audits personnel files, and reviews and approves leave requests. Composes standard and ad hoc reports and business-related correspondence. May manage inventory process. Serves as records management coordinator for historical financial data. 10%: Event Responsibilities Leading check-in and creating materials for events. 5%: Other Duties Performs other duties as assigned. Restrictions and Other Restricted by Patriot Act: No D.O.T. regulated: No Does this employee customarily and regularly exercise discretion and independent judgment and have the authority to make important decisions? Yes If Yes, give percentage of time spent in this capacity: 50% Is this a supervisory position that has the authority to hire employees or whose recommendations for hiring, termination or other change of employment status are given strong consideration? No Employees Supervised: None Machines or equipment used in the performance of essential duties: Computer – 20 hours Telephone – 5 hours Calculator – 3 hours Other Requirements or Other Factors: Occasional weekend events. Preferred Other Factors: None In accordance with the federal contractor vaccination mandate, specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.