Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Civil Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

Works under general supervision to coordinate administrative support for Construction, Geotechnical and Structural Engineering Division within the Civil & Environmental Engineering Department, while also supporting broader departmental operations. Exercises discretion and independent judgment with respect to matters of significance. Provides guidance and oversight to student workers and supports efficient and effective administrative services.

Responsibilities:

Administrative Coordination and Operations

• Coordinates administrative support functions for an assigned division within the department.
• Plans and organizes administrative activities and services.
• Assists in developing and implementing administrative objectives and strategies.
• Participates in the planning and execution of administrative operations.
• Assists in resolving operational issues and improving processes.
  
  

Student Worker Oversight

• Provides guidance, training, and day-to-day oversight of student workers.
• Assigns tasks and monitors work for accuracy and timeliness.
• Assists with onboarding and training of student employees.
• Ensures adherence to departmental procedures and expectations.
  
  

Administrative Support Services

• Provides administrative support to division and departmental personnel, including faculty and staff.
• Assists with coordination of routine administrative processes such as onboarding, documentation, and reporting.
• Coordinates logistics for meetings, committees, and activities.
• Provides guidance on internal administrative procedures and resources.
  
  

Budget and Financial Support

• Assists in the development and monitoring of budgets.
• Supports financial tracking and reporting activities.
  
  

Policy and Procedure Support

• Assists in the implementation of departmental policies and operating procedures.
• Develops and maintains administrative procedures to support operations.
• Monitors compliance with established policies and procedures.
  
  

Project and Process Support

• Monitors project timelines and identifies issues.
• Assists in conducting analyses and preparing project summaries and reports.
• Recommends process improvements and administrative enhancements.
• Supports evaluation of administrative support functions.
  
  

Records Management

• Coordinates records retention activities.
• Maintains office reference materials and resources.
  
  

Event and Travel Coordination

• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and special events.
  
  

What We Need:

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience.
  
  

What is Helpful:

• Experience in a higher education or administrative environment.
• Experience supporting administrative operations and processes.
• Experience overseeing student workers.
  
  

Required Knowledge, Skills, And Abilities

• Knowledge of standard office software applications, including word processing, spreadsheets, and databases.
• Ability to organize work effectively and prioritize multiple tasks.
• Ability to exercise discretion, independent judgment, and initiative.
• Strong interpersonal and communication skills.
• Ability to multitask and work cooperatively with others.
• Strong planning and organizational skills.
  
  

About Civil Engineering

The mission of the Zachry Department of Civil and Environmental Engineering at Texas A&M University is to prepare our graduates to become professional engineers and leaders in the engineering profession by providing our students with a solid education that will enable them to integrate fundamental scientific engineering principles and that will couple with the latest technological advances to facilitate the development of their problem-solving skills. Additionally, the department provides opportunities for educational enhancement through meaningful interactions with the profession. In summary, we expect our graduates to be fully prepared for life-long learning experiences that will strengthen their abilities to successfully and effectively solve the complex engineering problems facing society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.
  
  

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest
  
  

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.
  
  

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.
  
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.