Purchasing Specialist

Description

Job Overview

The Purchasing Specialist supports the operational needs of the procurement department by processing purchase orders, managing documentation, and handling essential administrative purchasing functions. The role includes vendor coordination, data management, and support of internal customer needs.

Transactional Procurement:

• Process purchase requisitions into POs in the GRP system with accurate coding and documentation
• Maintain ongoing communication with vendors to confirm order status, resolve delivery issues, and collect documentation
• Track delivery and order performance; escalate delays or discrepancies as needed
• Monitor Amazon and U-Line purchases to support budget alignment and accounting clarity.
• Help with contract tracking, project alignment, and CapEx-related purchasing controls.

Administrative & Facility Support Duties:

• Manage purchasing for janitorial supplies, Port-a-Jon services, and facility consumables (excluding A Building support)
• Coordinate procurement for TKA-owned housing needs (repairs, maintenance materials) if needed or serving as a backup
• Manage company vehicle registration renewals and maintain accurate records if needed or serving as a backup
• Monitor office supply and breakroom inventory needs; handle orders through Amazon, Staples, and similar accounts
• Handle mail routing, Weekly Stops gift card tracking, and routine mail-based processes
• Learn and perform administrative purchasing functions including uniform process.

System & Records Management:

• Upload and manage documentation in GRP system; maintain accuracy and traceability
• Assist with VMI order tracking and monthly invoice PO creation
• Support VMI reorganization: match vendor part numbers to GRP, track monthly spend, and monitor usage.
• Assist with vendor onboarding, documentation management, and quote collection.
• Run and analyze vendor scorecards, communicate feedback, and track corrective actions.
• Create and maintain spend reporting dashboards for strategic vendors and categories.

Team Support & Development:

• Serve as backup for Purchasing Manager tasks when required
• Participate in procurement training, Kaizen events, and internal learning goals
• Complete skill development initiatives and track growth through the departmental skill matrix

Qualifications

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• High school diploma or GED required; Associate’s degree preferred
• 2–3 years in purchasing or administrative support roles, ideally in a manufacturing setting

PREFERRED SKILLS:

• Excellent administrative and organizational skills
• Comfort with vendor communication and coordination
• Experience handling supply ordering and support purchases
• Strong data entry and recordkeeping abilities
• Interest in continued professional development and career growth in procurement
• Proficient in Microsoft application, particularly with Excel and other computer related programs