Purchasing Logistics Specialist

EDUCATION (or) RELEVANT EXPERIENCE:

• Bachelor’s degree in related field, or 5-years relevant experience in Purchasing & Logistics Management

AREAS OF RESPONSIBILITY:

General Responsibilities:

• Purchases goods and services in accordance with the Gordon, Inc. policies and procedures
• Acts as the company’s representative in negotiations with suppliers
• Evaluates bids, ensuring compliance with departmental and company policies and procedures
• Evaluates vendors based on price, reliability, capability, and previous transaction history
• Works with vendors to negotiate volume and transaction discounts, and all other available or potential discounts

Vendor and Materials Management:

• Assesses current vendor material availability; reasonably predicts future stocking needs based on the market, delivery systems, and other variables
• Coordinates inventory levels with internal Sales and Project managers
• Coordinates with the Gordon, Inc. Financial Management and Operations Management the recommended removal or disposal of surplus materials
• Manages inventory levels of warehouse materials for peak efficiency and economy
• Ensures that internal and external customer plant and office supply needs are met

Logistics:

• Is proficient in standard logistics terminology and software
• Assesses and recommends ideal shipping methods, routings or carriers to meet all required and necessary parameters, specifications and costs
• Ensure materials are delivered to the designated delivery sites in a timely manner, as per clients’ criteria and directions
• Negotiates freight rates and other services related to logistics with carriers
• Assists with resolutions and/or grievances related to freight claims with vendors, contractors, and suppliers
• Manages and negotiates freight claims
• Oversees any other financial transactions related to logistics
• Schedules and tracks inbound and outgoing shipments, when required
• Maintains and/or implements, as required, purchasing and logistics recordkeeping systems

Administrative:

• Prepares and processes purchase orders and requisitions for materials, supplies and equipment
• Drafts and/or reviews vendor supply and service specifications
• Conducts audits to ensure that purchasing documents are complete and accurate and include the appropriate terms and conditions
• Intakes, records and processes purchase requisitions, and completes the purchase data package
• Distributes purchasing information to involved parties including vendors, internal sales representatives and project managers
• Maintains pricing histories and other related vendor information and records
• Prepares reports of current and anticipated market conditions related to the costs of materials and supplies
• Drafts, clarifies and implements instructions, policies, and procedures related to purchasing and contract management
• Performs other related and/or required duties, as assigned

REQUIRED SKILLS & CAPABILITIES:

• Excellent verbal and written communication skills
• Strong analytical and problem solving skills
• Excellent interpersonal skills
• Customer service skills that display empathy for both internal and external customers
• Proven successful skill in negotiating
• Excellent organizational skills with emphasis and attention to detail
• Thorough understanding of purchasing procedures and policies
• Ability to delineate to others the policies and procedures used in the management practices of purchasing and logistics
• Ability to work independently and handle multiple projects
• Proficient with Microsoft Office Suite or related software

PHYSICAL REQUIREMENTS:

• Capable of accessing all areas of the facility
• May require travel from time-to-time