Administrative Assistant to COO

Job Description

Position: Administrative Assistant to the Chief Operating Officer (COO)

Schedule: On-site | 7:30 AM – 4:00 PM

Pay Range: $48,000 – $52,000 (DOE)

About The Role

A private K–12 Christian school is seeking an Administrative Assistant to the COO to provide high-level administrative and organizational support. This role helps the COO stay prepared, organized, and focused on operational priorities while ensuring day-to-day administrative responsibilities are handled with professionalism, discretion, and excellence.

The ideal candidate is a committed Christian who supports the school’s mission and values, demonstrates strong attention to detail, and is proactive, polished, and service-oriented. This position works closely with school leadership, faculty/staff, parents, vendors, and the broader school community.

Key Responsibilities

• Provide daily administrative and organizational support to the COO.
• Anticipate needs, manage priorities, and help keep projects and deadlines on track.
• Manage calendar scheduling, meetings, and appointment logistics; communicate schedule changes as needed.
• Coordinate meeting preparation and follow-up (agendas, materials, room/tech setup, refreshments, notes, action items).
• Track action items, requests, deadlines, and follow-ups; provide reminders and status updates.
• Draft, proofread, format, and distribute communications and documents (reports, presentations, spreadsheets, etc.).
• Organize information for dashboards, reports, and administrative decision-making.
• Maintain confidential files and sensitive information with discretion and professionalism.
• Serve as a liaison between the COO and departments to support timely communication and coordination.
• Coordinate travel arrangements and itineraries as needed.
• Assist with invoice processing, purchase requests, expense documentation, and related administrative paperwork.
• Maintain departmental resources such as planning documents, calendars, and operational records.
• Coordinate with vendors and external partners regarding services, meetings, and documentation.
• Order and maintain office supplies and hospitality items.
• Support planning/coordination for Finance Committee, School Board, leadership, and department meetings as needed.
• Serve as a welcoming point of contact for employees, parents, vendors, and guests interacting with the COO’s office.
• Assist with student safety/supervision duties as assigned (arrival, dismissal, lunch, etc.).
• Perform special projects and other duties as assigned by the COO.
  
  

Required Qualifications

• 5 years of administrative assistant experience (supporting leadership preferred)
• Strong organizational skills, time management, and follow-through
• Excellent written and verbal communication skills
• High level of professionalism, judgment, and discretion with confidential information
• Strong proficiency with office technology and administrative tools
• Ability to manage multiple deadlines and shifting priorities
• Collaborative, flexible, and solutions-oriented mindset
  
  

Preferred:

• Bachelor’s degree (or higher)
  
  

Faith & Mission Alignment Requirement

This is a faith-based environment. Candidates must be able to affirm and sign a Statement of Faith and align with Christian values and lifestyle expectations.

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