What are the responsibilities and job description for the Office Manager position at Tesoro Technology?
Summary:
The office manager will be responsible for providing oversight to the local office's day-to-day administrative operations. The manager will facilitate and deliver a range of administrative services, ensuring the office operates efficiently and productively.
Targeting Salary Requirements: $24 - $27
Job Duties:
- Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)
- Disperse information and updates to local staff at monthly town hall meetings
- Manage the activities, performance, and training of local administrative staff who are not managed through a division. Coordinate candidate interview visits on behalf of PMs and HR.
- Oversee the accommodations for office visitors (employees, clients, vendors, etc.)
- Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office
- Solicit, select, and manage office vendors and suppliers
- Prepare reports, invoices, letters, financial statements, and other documents, as needed
- Work with local leadership to help coordinate internal meetings and meetings with clients
- Responsible for event coordination within the office.
- Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)
- Assist PMs with RFPs and project submittals, as needed
- Engage Corporate Service leadership for support in meeting office objectives
- Facilitate IT services for the office (liaison to the IT infrastructure team)
- Handle confidential and non-routine information as needed
- Ensure the office is represented within Westwood’s Safety and Health & Wellness groups
- Manage the office Giving Back budget and activities
- Monitor office space and seating status
- Other duties as assigned
Qualifications:
- A two-year degree and 5 years of experience are preferred.
- Proficient with Microsoft Office Suite, ERP systems, and company intranet
- Effective written and verbal communication is necessary.
- Ability to utilize critical thinking and judgment to resolve problems and issues independently.
- Ability to multitask, work under pressure, and meet deadlines.
- Good Organizational Skills
Salary : $24 - $27